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Nogales housing director reports $31,000 HUD repayment, CMAP uncertainty and audit timeline
Summary
At the Oct. 1 meeting the Nogales Housing Authority director, Judy Armendariz, updated commissioners on a $31,000 repayment to HUD, uncertainty over a required CMAP submission, an audit expected by November, plans for facility waivers and occupancy and voucher figures.
Judy Armendariz, housing director for the Nogales Housing Authority, told the board on Oct. 1 that the authority repaid about $31,000 after HUD identified an overpayment on some Section 8 vouchers and that staff is awaiting formal confirmation from HUD that the matter is closed.
The repayment came after a demand letter issued in June that, Armendariz said, reflected Section 8 families having been budgeted at 110% rather than 100%. “We did pay back that money,” she said, and staff used a non‑federal Chase account containing tenant rent funds to make the payment.
The repayment sits alongside continuing uncertainty over the authority’s CMAP (Consolidated Annual Performance and Evaluation Report) filing. Armendariz said the authority’s fiscal year ends March 31 and that a CMAP normally is due 60 days later — by May 30 — but that HUD guidance varies by performance classification. “The CMAP should be turned in every year, by May 30,” she said, but added that some authorities are on an alternate schedule. Armendariz said she has asked HUD staff for clarification and that staff have prepared a CMAP in case a late filing is required.
A following speaker, identified in the meeting as Mr. Moore, advised confirming HUD’s deadline and noted that high‑performing housing authorities may not have to file annually while troubled authorities must. Armendariz said she has contacted Pamela White, the HUD supervisor in Phoenix, and that White was expected to follow up with her superiors.
Armendariz also updated the board on the ongoing financial audit. Auditors were on site recently and have asked follow‑up questions about IT systems and prior write‑ups, she said. The audit team told staff the audit should be ready by mid to late November; Armendariz said she would invite the auditors to the December meeting if the report is complete.
On facility use, Armendariz said the authority provides two community buildings — Centro Comunitario de Nogales and Circles of Peace — for community programs and that staff have drafted two waivers (employee and non‑employee) and memoranda of understanding to clarify liability and insurance for routine users. “All of those participants need to sign a waiver,” she said, naming examples that include a firefighter training and recurring Al‑Anon meetings.
On operations, Armendariz reported occupancy at about 98% for the authority’s public housing portfolio and about 91% for Section 8 vouchers, which she said fluctuates with move‑ins and move‑outs. She also said the authority has emergency vouchers and that veterans receive priority on the waiting list; she asked staff to follow up on a local veteran living in his vehicle.
The board discussed next steps for each item, with commissioners encouraging proactive communication with HUD and confirmation of deadlines and with staff committing to have documentation ready if HUD requires a late CMAP filing.
