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Josephine County sets 10% property-management fee for auction proceeds; quitclaims to be prepared for Weekly Business Session
Summary
At an Oct. 7 administrative workshop, commissioners endorsed a standard 10% property-management fee for proceeds from recent county auctions, directed staff to prepare quitclaim deeds and land-sale contracts for the upcoming Weekly Business Session, and noted exceptions for two recently foreclosed properties eligible for surplus claims.
Josephine County Commissioners approved the county's standard 10% property-management fee on proceeds from recent auctioned properties and instructed staff to prepare the sheriff's certificate of sale paperwork, quitclaim deeds and land-sale contracts ahead of the Weekly Business Session.
The fee was described by the county property manager as a traditional allocation that helps offset internal services-fund (ISF) costs tied to property management. "Traditionally, the property management department has been allotted 10% of the proceeds," the property manager said, explaining that those funds offset internal services that would otherwise be charged across departments.
Why it matters: The 10% allocation reduces the need to charge other county departments directly for property-management costs and provides operating support to the county property-management function. Staff said the documents must be completed in time for the Thursday business session; they expect blanks in the orders and deeds to be filled and ready more than 24 hours before the business meeting.
Details from the workshop: staff noted two recent-foreclosure properties would be treated differently because prior owners may be eligible to file claims for surplus proceeds; for those parcels the county will seek to recover full property-management costs rather than apply the 10% formula. The county also referenced a recently enacted state statute affecting surplus distributions (statute not specified in the packet) when discussing timing and claim exposure.
Board action and next steps: commissioners moved the item forward for the Weekly Business Session (WBS) and set the 10% fee without objection; staff will prepare the sheriff's certificate of sale and the associated documents for signature at WBS.
Public and staff context: counsel reminded the board some property information in the packet is confidential. Staff said highlighted sections and blanks in the draft orders will be completed once the board confirmed the distribution approach.
What’s next: Quitclaim deeds and land-sale contracts will be finalized and placed on the Thursday WBS agenda for formal action.
