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Board approves baseball/softball contractor, rejects transportation bids; routine agenda items pass
Summary
At its Oct. 2 meeting, the Southeast Polk Community School District Board of Education adopted the agenda, approved the consent agenda and a $1.72 million contract for baseball/softball improvements, and voted to reject all bids on the transportation facilities project to pursue a different delivery method.
The Southeast Polk Community School District Board of Education on Oct. 2 adopted its meeting agenda and consent agenda, approved a $1,724,088 contract for baseball and softball improvements, and voted to reject all bids on a transportation facilities project so staff can reissue the work under a construction-management-at-risk delivery method.
The agenda and consent agenda passed on voice/roll-call votes without recorded opposition. Later in the meeting the board voted to reject all bids received for the transportation facilities project; district staff told the board the project will be reissued using construction management at risk, the method used for the district office project. The board then approved the administrative recommendation to award the baseball and softball improvement contract to Mid America Sports Construction for the base bid plus Alternative 1, $1,724,088 total.
Why it matters: The board’s decision to reject transportation bids shifts procurement to an alternative delivery method intended to provide earlier contractor involvement and cost management. The baseball/softball contract moves a visible facilities upgrade forward.
Board action details and vote records
- Agenda adoption: Motion to adopt the agenda; second noted on the record. Roll-call vote: all members recorded “yes.” Outcome: approved.
- Consent agenda: Motion to adopt the consent agenda; second noted on the record. Roll-call vote: all members recorded “yes.” Outcome: approved.
- Transportation facilities project: Motion (recorded on the floor) to reject all bids. District staff recommended rejecting bids and reissuing the project under the construction-management-at-risk delivery method (the same method used for the district office project). Roll-call vote: all members recorded “yes.” Outcome: approved (bids rejected); note: staff will reissue the project under CMAR.
- Baseball and softball improvements: Motion to approve the administrative recommendation to award to Mid America Sports Construction for the base bid and Alternative 1, totaling $1,724,088; second recorded. Roll-call vote: all members recorded “yes.” Outcome: approved; contract awarded.
Quotes from the meeting on procedures and rationale
“We will go back out with this project plan. We'll use an alternative delivery method and that delivery method will be the construction management at risk, the same type of method we had for the district office project,” district staff said when explaining the rejection of bids.
“We're choosing MidAmerican Sports Construction since they originally built the stadium ... they are very well respected,” a board member said during discussion of the baseball/softball award.
Implementation notes and next steps
- The transportation facilities project will be reissued under a construction-management-at-risk approach; staff will return with procurement details and timeline. - The district will move forward with contractual steps for the baseball/softball project with Mid America Sports Construction.
Speakers referenced in this article include board members present for roll call and the district staff who presented procurement background; names and roll-call are recorded in the official minutes.
