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Staff recommends switching Nixa municipal code to General Code for faster updates and better search
Summary
Clerks and staff recommended converting the city's codifier to General Code (eCode360) for monthly digital updates, improved search and in-code notes; staff said conversion would cost about $8,000 up front and about $1,300 annually thereafter.
City clerks and staff presented an option to replace the current municipal codifier (Unicode / CivicPlus) with General Code's eCode360 platform, citing improved search, monthly digital updates and collaboration features.
Becca (city staff) showed the system's features and said General Code "would give us monthly digital updates to the code, whereas Civic Plus does not offer that." She described the search and public‑facing tools as markedly easier to use and noted features such as an archive view, public and private notes and sample legislation searches.
Cost and implementation Staff said conversion would cost a little over $6,000 for base conversion with an optional track-back feature to show historical changes, bringing the upfront total to "a little over $8,000," and estimated annual maintenance beginning in 2027 at about $1,300 per year. Staff noted the city's current vendor provides biannual hard‑copy updates and quarterly digital updates; General Code would reduce the delay in reflecting code changes to roughly a month.
Council context and direction Council asked whether a vote was required. Jennifer told council no formal vote was necessary at that meeting and staff were seeking direction; council requested staff to include the additional $3,300 first‑year cost in the budget if council wished to proceed.
Staff recommended the switch as a response to prior council requests to improve code access and timeliness. The item was presented for council direction and not for immediate action.
