The Conroe City Council and the Conroe Local Government Corporation (CLGC) took a series of votes on Oct. 23 across legal, financial and capital procurement items. The council approved professional-service engagements, awarded construction and equipment contracts, and adopted several routine purchase orders. Several items were discussed but deferred or died for lack of a second.

Votes at a glance (key approvals)

- Bond counsel (Item 2): Council approved McCall, Parkhurst & Horton for bond counsel services for the city and the CLGC following a solicitation and committee evaluation. Motion carried; mover and seconder not identified on the record. (Outcome: approved)

- Financial advisor (Item 3): Council approved Hilltop Securities as the city’s financial advisor following a solicitation and committee recommendation. (Outcome: approved)

- Stop-loss insurance and self-funded health fund renewals (Items 13–14): The council approved the recommended stop‑loss renewal with no increase in specific and aggregate stop-loss administrative premiums. The combined total cost for stop-loss (specific plus aggregate) presented in the meeting was $2,141,708 for the policy year. Council approved both the renewal and the related purchase order. (Outcome: approved)

- CLGC purchase orders and awards (Items 6, 9, 11, 12, 15–18, 21–23): The council/CLGC approved a range of items including:
• Traffic signal rehabilitation (Item 9) — award to Third Coast Traffic Controls for $79,005.83; insurance claim by the responsible party expected to reimburse the city. (Outcome: approved)
• Design-build amendment for Fire Station 8 (Item 11) — amended agreement approved for $4,998,027 as final design/build contract value; staff estimated final accounting would remain under budget. (Outcome: approved)
• VHF simulcast communications interlocal (Item 12) — approved 16‑year agreement administered through the Montgomery County Fire Chiefs Association at $25,000 annually. (Outcome: approved)
• FY26 purchase order to Montgomery County Hospital District (Item 15) — 51% share of tower lease revenue, $185,002.89. (Outcome: approved)
• FY26 purchase order for Montgomery County (2% HOT collection fee) (Item 16) — $901,006.30 (based on budgeted hotel-occupancy tax revenue). (Outcome: approved)
• FY26 legislative and regulatory consulting (Item 17) — Focus Advocacy retainer (24‑month term), $8,333 monthly; annualized $100,000+ per the contract. (Outcome: approved)
• FY26 purchase order for Montgomery County Appraisal District (Item 18) — city share $634,382.94. (Outcome: approved)
• Oscar Johnson (OJ) playground relocation (Item 21) — awarded to Presidente Elite Services for $42,575. (Outcome: approved)
• OJ wood flooring (Item 22) — awarded to NAH Sports Flooring for $52,650 (staff selected a higher-spec product over a lower-cost bid). (Outcome: approved)
• Resolution designating HGAC representative (Item 23) — Councilman Hardman designated representative; Councilman Harrell alternate. (Outcome: approved)

- Water well rehabilitation (Item 10): After an initial motion died for lack of a second, a subsequent motion to approve the Water Well 23 rehab (bid/buy-board contract) passed later in the meeting. Staff’s not‑to‑exceed figure for the rehab was $559,001.63 with a lower-cost option around $383,002.55 if screenings and additional work were not required. (Outcome: approved after reconsideration)

Deferred or failed items

- Sewer rehab for Cedar Lane and South San Jacinto (Item 6): Staff recommended awarding a TIPS contract to Vortex Services for $373,001.75. Council discussion raised concerns about using a cooperative contract versus competitive bids; the motion died for lack of a second and staff was instructed to solicit competitive bids.

Other routine items

- Investment and financial reports (Items 19–20): Council received the FY24 Q4 investment report and the September 2025 monthly financial summary; both were accepted. Staff noted an ending general-fund balance of roughly $104.8 million and utility fund balance of about $63.8 million at the soft close, and significant one-time items (e.g., SJIA settlement referenced in the report) that affected year-end figures.

Consent agenda and omnibus approvals

Council approved the consent agenda (Items 27–36) as presented; council members asked staff to include a short explanatory line on future consent‑agenda entries describing the purpose of each vendor payment or contract to aid review.

Notes on recordkeeping and tallies

Most motions were voice votes with "Aye" recorded on the audio record and "Motion carries" entered by the mayor. Where the transcript recorded a mover/second, that information is captured in the meeting minutes; in several instances the motion maker was not identified on the public audio record.

Clarifying details

- Stop-loss total (specific plus aggregate) presented: $2,141,708. (source: HUB/HUB international presentation)
- Traffic signal award: $79,005.83 (Third Coast).
- Fire Station 8 amended design-build contract: $4,998,027 (SLI Group).

Ending

The council completed its agenda after returning from a brief executive session; staff will circulate detailed minutes and individual purchase orders under standard procurement transparency rules.