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Board tentatively approves Stansbury High fundraising plan, adopts new procedure for capital fundraising

6433180 · October 15, 2025
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Summary

The board accepted Stansbury High School’s capital‑fundraising plan for baseball facility improvements and reviewed a new district procedure that requires 115% of construction costs raised before construction begins and includes cash‑handling and return provisions.

The Tooele Board of Education voted to approve a proposed Stansbury High School baseball facility improvement project and accepted a district fundraising procedure intended to govern future capital campaigns at school sites.

What was approved: The board accepted Stansbury High School’s fundraising plan for facility improvements and a new internal procedure for capital fundraising that the administration wrote to clarify responsibilities, cash handling and project timelines. Board members and district staff said the procedure is intended to protect district taxpayers and donors by ensuring projects do not start until sufficient funding exists.

Key points in the procedure and proposal: - The district procedure requires construction to begin only after at least 115% of projected construction costs have been raised or secured, a measure staff said is designed to cover overruns and avoid exposing taxpayers to incomplete projects. - The Stansbury proposal states that if funds are not raised within an established timeline (the proposal included a maximum project timeline of five years), contributions will be redirected to Stansbury High School programs (the proposal text says proceeds would be returned to the Stansbury baseball account or redirected to other student athlete needs). The board discussed clarifying that donations remain designated to the program that solicited them where possible, and staff committed to update written procedures to reflect that intent when feasible. - The procedure requires the Tooele Education Foundation (TEF) to manage donated funds and to keep them separate, and lays out advertising, cash handling and contingency steps.

Board discussion and concerns: Board members asked how long the Stansbury plan had been in development (staff said about a year) and pressed administrators to make donor terms clear up front so contributors understand whether funds will be refunded or redirected if fundraising goals are not met. Lark Reynolds, the district’s business administrator, and Keith Byrd (associated with the foundation) said the district and foundation had already discussed contingencies and donor protections.

Vote: A motion to accept the Stansbury Baseball Facility Improvement Project passed. The board said future capital fundraising proposals should follow the newly approved procedure; the board also discussed whether future routine facility fundraising requests should be placed on the consent calendar or require separate board action.

Ending: Board members commended the Stansbury administration and the foundation for their work preparing the plan and asked staff to refine procedure language to make donor expectations explicit.