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Black and Hispanic Caucus outlines plans for Oct. 30 'Blackout' gala at Anthony's Ocean View
Summary
The caucus reviewed logistics for its Oct. 30 gala at Anthony's Ocean View, including theme, ticket and table sales, patron listings/ads, seating charts, raffle and volunteer coordination. Members were urged to sell tables and submit patron names and ads by a cutoff to be set next week.
At the Oct. 8 meeting the New Haven Black and Hispanic Caucus discussed logistics and fundraising for its annual gala, scheduled for Oct. 30 at Anthony's Ocean View. The theme this year is “blackout,” and the caucus described the event as a fundraiser that includes live music, a DJ, a photo booth and a raffle.
Caucus organizers urged members to sell tables and to submit patron names, ad copy or business-card sized ads. Members discussed a tentative cutoff date for ad and patron listings of Oct. 13 but the chair said an official cutoff would be announced next week. One member said business-card ads have been useful in previous years for small businesses and professionals who cannot purchase full-page ads.
Ticketing options discussed included an in-person purchase at the caucus office, a QR code, and Eventbrite (noting that Eventbrite charges fees). The chair and staff (identified in the meeting as Mr. Lucas) offered alternative methods for payment including checks, cash and Cash App; staff are to coordinate table assignments and seating charts for buyers who report full tables.
Members discussed presentation roles and award presenters, and the chair asked members to expect follow-up calls and emails from caucus organizers for sales updates and presenter assignments. The caucus reiterated that purchasers of a full table receive one complimentary ticket; members described combining partial tables to fill seats.
Caucus staff will re-send the sponsorship and ad form to members, and staff will track table sales and seating assignments. No formal vote or budgetary appropriation was recorded for the gala in the meeting transcript.
