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Buildings and Grounds reports 173 completed work orders in September
Summary
Buildings and Grounds staff reported 173 work orders completed in September; three had completion dates beyond 45 days and staff said several jobs were closed in the system only after follow-up because a prior technician did not finalize records.
Frank Lord, Buildings and Grounds staff for the Germantown School District, told the Buildings and Grounds Committee at a meeting Oct. 7 that staff completed 173 work orders during September.
The report, produced from the district's maintenance tracking system, lists each closed work order with description, priority level, location, request date and completion date. Lord said the report shows three work orders with completion dates after 45 days and described a priority distribution that the report labeled largely as medium, with two items listed as high priority.
Committee members questioned several specific entries. Lord said one item listed as a high priority—several ceiling tiles at the high school—appeared to have been treated as urgent in the record but was not an imminent safety hazard and was completed after an extended processing time; one ceiling-tile job took 21 days to reach completion in the system. He attributed some delayed-status entries to a former maintenance technician who closed jobs without finalizing the work-order status in the system; after a review, staff confirmed those jobs had been completed in the field.
Trustees asked about specialized items: a trustee asked what a “fire sprinkler cover” entry referred to; Lord explained the covers are protective cages placed over sprinkler heads in some gym areas to prevent accidental impacts. Another trustee raised an entry for sealant around a chemical neutralization tank that was flagged as “ASAP” in the notes but shown at medium priority in the report; Lord said staff are prompting technicians to set priorities accurately and follow up when reminders appear.
Other recurring items discussed included bottle-filling water-station filters. Lord said filters are relatively costly and recommended using each filter for its full rated life; multiple units can trigger replacement alerts at the same time when schools resume in the fall. Trustees also noted two water-related tickets showing 170 and 180 days of elapsed time: Lord said those work orders had in fact been closed the same day but remained open in the system until reconciled.
The report was received as information; no committee action was taken.
