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Rio Grande City Commission approves library and animal-control contracts, technology and utility expenditures; grant-funded radio purchase cleared
Summary
The commission approved a set of contracts, invoices and equipment purchases including an initial draw for the library expansion, execution of the animal control renovation contract, annual software and meter‑conversion fees, several public‑utilities invoices (chemicals, vehicles, meters, permit), a printer lease, and a grant-funded purchase of 20
The Rio Grande City Commission on Tuesday approved a series of contract executions, invoice payments and equipment purchases including the first invoice for the library expansion, the construction contract for animal-control building renovations, annual software fees and meter-conversion work, and the purchase of radios under a grant.
Among administrative approvals: the commission authorized payment of Invoice No. 1 to Vasquez Construction for the library expansion. The invoice total was $22,330; with a 5 percent retainage ($1,116.50) deducted, the amount submitted for payment was $21,213.50. City staff said retainage will be held until punch-list items are complete and the city will confirm on-site work before final retainage release. At the meeting staff discussed establishing clearer draw‑request inspection procedures so payments better correlate with completed work.
The commission also executed the construction contract for the animal-control building renovations, a project the commission had previously awarded to Vasquez Construction. A pre-construction meeting and a notice to proceed were planned to follow contract execution.
The commission approved several departmental expenditures under the Texas Local Government Code purchasing provision for contracts under $50,000, including: - Annual CivicPlus fee for agenda and meeting management (amount not specified in public motion). - Tyler Technologies annual software fee for city modules, $42,000 (finance reported as annual fee). - A data-import/meter-conversion service from Tyler Technologies (meter-migration) at roughly $2 per account, budgeted for about 5,000 accounts (finance estimated the line item at about $10,000). - Public Utilities invoices and equipment: Chemtrade chemical invoices corrected at $16,334.60; Fleet Enterprise vehicle charges $14,955.99; AquaWorks installation of meters/antenna/communications boxes (commercial and residential meters) for the meter upgrade; PBS chlorine invoice $7,033.60; and the annual permit/water‑use fee to the Texas Commission on Environmental Quality (TCEQ) for $14,338.73. - An equipment lease agreement with NDS Leasing for an office printer (approved subject to legal review).
Public-safety equipment: Fire Chief Manuel Muniz requested and the commission approved purchase of radios — 20 portable units and 11 mobile units — to be paid through a grant (the chief said the purchase is grant-funded). The motion was presented and approved by the commission.
Closeout and reimbursement: the commission approved Resolution No. 2025-33 (as listed in the packet) to authorize closeout of the lift-station rehabilitation project (TWDB project no. 73644). Staff told the commission the final reimbursement pending from the Texas Water Development Board is "a little bit over $85,000." The resolution authorizes submission of final closeout documents to secure the final reimbursement.
Most items were moved and seconded by commissioners and approved on voice votes. For several items staff noted minor discrepancies in invoiced amounts that were corrected prior to the vote (Chemtrade amount corrected from a figure of roughly $20,000 in an earlier line-item to $16,334.60 on the record).
