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Council signs off on multiple procurement steps: engineering RFQ negotiations, two-year records-conversion contract and local bills filing
Summary
At its Oct. 7 meeting the Town Council authorized staff to negotiate with RFQ-selected firms (with one firm removed from the shortlist by amendment), approved a two-year best-interest contract approach for townwide records digitization, and authorized staff to file a local fireworks bill and to participate in opioid-settlement programs.
The Town Council considered a cluster of administrative and procurement matters at its Oct. 7 meeting, taking votes on vendor negotiation authority, a two-year records-digitization contract and instructions to file a local fireworks bill with the state legislative delegation.
Resolution 2025-76: negotiating RFQs
Council approved a resolution directing staff to enter negotiations with firms selected by the evaluation committee in response to a request for qualifications for general planning, development engineering and building services. During discussion several council members raised concerns about one shortlisted firm; the council amended the resolution to remove the firm identified in the packet as item "number 6" from the negotiation list. The amended resolution passed by a recorded vote of 3-2. Staff explained that the RFQ process results in a shortlist; the next step is a negotiated contract and then a contract return to council for final…
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