Summary
The board received an interim monitoring report on Guardrail 3 (protect inclusive decision making), which presented survey results, communication metrics, collaborative leadership progress and next steps; the board voted to receive the report.
The Jefferson County Board of Education voted to receive an interim monitoring report on Guardrail 3, which the district defines as “protect inclusive decision making.” The report presented staff and family communication metrics, progress on collaborative leadership teams and strategies to expand teacher voice.
Presenters said the district uses an “upbeat” staff survey administered in the fall and spring to measure teacher voice and leadership. Staff open rates for district email communications were cited: a combined staff open rate of 56.3%, a staff newsletter open rate of about 48.6%, and a family newsletter distribution to 74,347 recipients with a current total click-through rate of 2.4%. Presenters also reported that the district has achieved 100% completion for identifying a “problem of practice” across schools for collaborative leadership teams and outlined next steps to refine those problems and set effectiveness metrics.
Chief Grohman (human resources lead) and other staff presenters described strategies used after survey collection, including one-on-one principal-teacher meetings, stay interviews, data-mining coaching, and principal coaching to help schools identify strengths and opportunities. The presenters credited hubs and organized support for principals and collaborative leadership teams for much of the progress.
Board member Miss Lister moved to receive the monitoring report; Mr. Everett seconded the motion. The chair announced the motion carried, saying, “Ayes have it.” Several board members complimented the clarity of the presentation during the discussion period.
Presenters identified areas for continued work: refining problems of practice so they align to school goals, increasing role diversity on collaborative leadership teams to avoid siloing, and developing metrics to determine the effectiveness of chosen problems of practice. The district plans to administer the upbeat survey again in spring to measure gains.
The monitoring report will be folded into the district’s continuous improvement cycle and the presenters asked the board to collaborate with staff to set next-year goals for the collaborative teams.
