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Commissioners OK two county-manager-office job reclassifications to boost grant and project capacity
Summary
Board approved replacing a grant-writer and an administrative analyst with a Manager of Strategic Projects and an Office Assistant; county leaders said the change increases grant-writing/project capacity while reducing net cost this fiscal year.
The Gilpin County Board of County Commissioners on July 22 approved reorganizing two positions in the county manager’s office aimed at strengthening grant-writing capacity and daily administrative support.
The resolution replaces two vacant roles — the prior grant-writer/manager position and an administrative analyst — with (1) a Manager of Strategic Projects and (2) an Office Assistant. Human-resources director Shanda Johnson and County Manager Ray Reers told the board the changes do not increase FTE and produce a modest net savings of about $6,115 annually when benefits and midpoint pay assumptions are included.
County staff described the Manager of Strategic Projects role as a professional, project-management-level position whose responsibilities include researching, tracking and writing grant applications, coordinating internal and external teams to prepare proposals, and overseeing project implementation for grants and other strategic county projects. Staff emphasized the new manager will be expected to “serve as the county’s primary grant writer” for projects that do not have a clear program home and that the finance department will continue to manage grant financial reporting and audit compliance.
The Office Assistant role will provide day-to-day administrative support to the county manager’s office, the board clerk and other county staff as needed. Directors said that office assistance has become vital as the pace of county business and required documentation have increased.
During discussion commissioners sought assurances that grant writing will remain a priority for the new manager role rather than allowing project management to consume most of the position’s time. The county manager said the job description would be adjusted to strengthen the grant-writing language and that the county’s prior decision to shift grant financial management to finance reduces duplication.
The board voted unanimously to approve the resolution and the revised job descriptions; staff will post the positions and start candidate recruitment.
Ending: County staff said they will post the jobs, try to recruit quickly and will return with updates on hires and any pay-band adjustments if the board later chooses to modify the classification.
