Overlooked bid for pool demolition opened; $681,008 disclosed

Procurement staff opened an overlooked bid for the 2025-940 pool demolition project during a public bid opening on April 25, staff said.

Officials said the bid was delivered before the submission deadline but was held in a secure location and overlooked until brought to staff attention. "We were notified, by a potential bidder that we did not open the bid. After some search, we found the bid at a secure location," Staff member 1 said. Staff member 2 said the procurement team confirmed delivery prior to the deadline and opened the bid during the session.

Staff member 2 reported a total bid price of $681,008.00 for the procurement identified as 2025-940. The transcript records that the bid had been held "in a secured location, which we are opening today," and that the bid opening concluded without a decision on contract award.

The opening itself did not include an award, amendment, or vote recorded in the transcript. Staff described the action as an "overlooked bid" that met delivery requirements and was therefore opened and recorded as part of the public bid-opening process. No additional documentation or next steps for evaluation or award were specified in the transcript.

The session included limited discussion beyond confirming the bid's secure storage and delivery timing; the public record in the meeting is the bid opening and the disclosed total price. Any subsequent evaluation, selection, or contract award was not addressed in the recorded remarks.