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Committee secretary briefs members on OneDrive procedures, RS posting and paper-copy options
Summary
Committee secretary Andrea Blades told members that draft requests (RSs), bills, administrative rules and testimony will be posted to OneDrive 24 hours before meetings; LSO and IT staff will assist members who lack access and paper copies can be provided on request.
Committee secretary Andrea Blades briefed members on the committee’s document-management procedures and the use of OneDrive for distributing materials.
Blades said the committee’s OneDrive will contain RSs, bills, administrative rules, reports and any testimony received prior to meetings. "All these things won't be in paper form in your committee folder at the time of the meeting. They'll be in the electronic drive 24 hours before the meeting for you to review," she said.
Blades explained that RS drafts would be posted if the sponsor approved, but that drafts are proprietary until formally introduced as RSs. If a sponsor chose to withdraw a draft before introduction, she said, it would not be posted as an RS. Members who prefer paper copies were told to notify the secretary so staff could provide printed materials. She also asked members to leave their reusable committee folders in the room after meetings.
The chair noted LSO staff and IT help would be available on site to install or troubleshoot OneDrive access; an LSO staffer (named Jeff in the transcript) was present outside the hearing room to assist. Representative Souder volunteered to proof minutes.
Ending: The secretary’s briefing set expectations for how members will receive bills, RSs and supporting documents and offered routes for technical help or paper copies upon request.
