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Council committee approves $5,500 increase for Munis asset-management implementation to pilot police use
Summary
Finance committee approved a request to increase funding for implementation services for the city's Munis asset-management system, with the police department set to pilot the rollout; staff said the city already owns the software and requires setup and data entry.
The Warwick City Council Finance Committee voted to authorize an increase of $5,500 to a prior procurement for implementation services tied to the city's Munis asset-management module so the police department can be onboarded as an initial user.
Phil Carlucci, the city’s IT director, told the committee that the city already owns the Munis software and pays maintenance; the requested funds would pay for the heavy setup and data-entry work needed to put assets, unique identifiers and workflows into the system. “Once you do it, the ability to generate work orders and have the workflow associated with asset maintenance … is phenomenal,” Carlucci said.
Carlucci said the police department was eager to use the system to track vehicles, radios, ammunition and other inventory. He emphasized that the implementation requires a substantial upfront effort to populate assets and train staff but said the city expects the police pilot to provide a model for other departments.
The increase was presented as an amendment to bid 20 26 010 and was included on the finance consent calendar; the committee approved the consent calendar.
