Evansville Board of Public Works approves RFP responses, ADA bids, right-of-way permits and event street closures; reviews 2026 paving candidates

The Evansville City Board of Public Works on Oct. 23, 2025, approved a package of routine but substantive items: it placed responses to an information-technology request for proposals under advisement, opened and placed two bids for a 2025 Americans with Disabilities Act curb-ramp project under advisement, approved and denied specified right-of-way permit applications, authorized several event-related street closures and barricade uses, and heard a staff update on candidate streets for the city's 2026 CCMG paving application.

Why it matters: These approvals move procurement and street-improvement work forward, authorize neighborhood events that require temporary street closures, and set the early scope for next year’s roadwork funding request. Several measures included conditions such as adherence to the Indiana Manual on Uniform Traffic Control Devices and city utility-cut repair standards.

The board first approved placing under advisement responses to the information-technology request for proposals, RFP 948012025. Kevin Engel, who identified himself as the IT manager for computer services, told the board the city received six proposals: Toshiba Business Solutions; Alpha Laser and Imaging; Advanced Document Solutions; Xerox Business Solutions; Tech Marco Technologies LLC; and Konica Minolta Business Solutions. A motion to place the proposals under advisement passed with the meeting recording a unanimous “Aye.”

The board then opened bids for the 2025 ADA curb ramp improvements project (project number 25-009). The city received two bids: Rivertown Construction LLC at $234,910.60 and JBI Construction Inc. at $216,994.80. The board voted to take the bids under advisement.

On right-of-way permits, the board approved right-of-way permit applications 2437 through 2444, 2447 through 2449, 2451 and 2453 with no exceptions noted, and required that “compliant maintenance of traffic procedures for the Indiana MUTCD should be implemented as required for each site specific,” and that Board of Public Safety approval be obtained before lane restrictions or street closures. The board denied permit applications 2445, 2446 and 2452 because the proposed work is in the county and therefore outside the city’s permitting authority. The board tabled applications 2436 and 2450 pending submission of additional information.

The board approved use of barricades, signage and other items for three events: Cleves Memorial CME Church’s line-dancing street festival on the 300 block of Timmy Thomas Way (formerly Mulberry Street) on Saturday, Nov. 8, 2025, from 11 a.m. to 4 p.m.; the Jacobsville Area Community Corporation trunk-or-treat on North Main Street between Virginia and Iowa on Saturday, Oct. 25, 2025, from 2 p.m. to 4 p.m.; and New Hope Missionary Baptist Church’s 150th anniversary event on Brown Senior Way between Bellemeade and Mulberry on Sunday, Oct. 26, 2025, from 9 a.m. to 4 p.m. Staff noted that certificates of liability insurance were included with each application.

In other business, a city engineer’s office representative (unnamed in the record) listed candidate streets for the city’s 2026 CCMG application. The streets mentioned included Washington Avenue (Green River Road to Newberg Road); Division Street (Metro East Boulevard to Deloitte and from the new Wesselman Park Road to Stockwell); Sycamore (Southeast Fifth to Heidelbach); Cherry (Riverside to Southeast Fourth); Vine (Northwest Fifth to Northwest Tenth); Van Avenue (Covert to Washington); and others. The staff member said the CCMG program this year will be a 50/50 arrangement and stated: “CCMG is a million dollar match this year.” When asked whether the planned work includes crack sealing, staff clarified the CCMG submission would cover “just the mill and overlay,” and that crack-sealing work is handled in addition to these projects.

The board approved the Oct. 16, 2025, minutes, approved bills and payroll and adjourned. The meeting record shows routine motions were seconded and approved by voice vote with recorded responses of “Aye.”

Votes at a glance - Approve BPW minutes (10/16/2025): approved (voice vote, recorded “Aye”). - Place RFP 948012025 responses under advisement (six proposals listed): approved (voice vote). - Open and take under advisement bids for 2025 ADA curb ramp improvements, project 25-009 (Rivertown Construction LLC $234,910.60; JBI Construction Inc. $216,994.80): approved (voice vote). - Approve right-of-way permit applications 2437–2444, 2447–2449, 2451, 2453 (conditions applied): approved (voice vote). - Deny right-of-way permit applications 2445, 2446, 2452 (proposed work in county): denied (voice vote). - Table right-of-way permit applications 2436, 2450 pending additional information: tabled (voice vote). - Approve use of barricades/signage for three community events (dates/blocks as listed): approved (voice vote). - Approve bills and payroll: approved (voice vote).

What the transcript does not specify: individual vote tallies by member name were not recorded; several motions were recorded as “So moved,” “Second,” and approved with voice responses of “Aye.” The record does not include award decisions for the RFP or the ADA bid awards; items were taken under advisement.

The meeting record reflects routine administrative approvals and preliminary procurement steps that allow staff to proceed to evaluation or further review rather than final contract awards. The board scheduled no new formal directives requiring additional action beyond the items listed above.