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CIAC updates rules of procedure and elects chair, vice chair
Summary
The Capital Improvements Advisory Committee voted to recommend amended rules of procedure to City Council (raising the industry representation threshold from 40% to 50% and changing chair selection to committee members), and the committee elected Chris as chair and Gary Miller as vice chair.
The Fair Oaks Ranch Capital Improvements Advisory Committee voted Oct. 16 to forward amended rules of procedure to City Council and then selected committee officers for the coming term.
The committee voted to recommend a set of amendments that, among other changes, increases the required proportion of members from real estate or building industry representation from 40% to 50% and moves the selection of the committee chair and vice chair from City Council appointment to selection by committee members at their first meeting following new appointments. The updated rules also consolidate provisions on the city secretary’s role and revise regular meeting dates to avoid conflicts with municipal court.
A motion to recommend the amended rules to City Council was made, seconded and approved by the committee; the transcript records an in‑meeting vote in which members said “aye” and no opposed voices were recorded. The CIAC recorded that the packet includes the ordinance that City Council had already approved for the impact‑fee item referenced elsewhere in the meeting materials.
After the rules discussion, members nominated and elected officers for the committee. The committee nominated and approved Chris (chair) and Gary Miller (vice chair) in separate motions; members voted in favor and no opposed votes were recorded in the meeting transcript. The meeting record shows nominations, seconds and voice votes for both positions; individual roll‑call tallies were not recorded in the CIAC transcript.
The committee also approved the March 20, 2025, meeting minutes by motion and voice vote. Members scheduled the next semiannual meeting for Tuesday, March 17, 2026, at 9 a.m., subject to room availability. Staff said April meeting minutes that had not been included on this agenda will be presented at the next meeting.
The CIAC recognized two outgoing members who left the committee on Oct. 1 and welcomed two new members; one new member (Kyle Grotheus) introduced himself during the meeting and John Aravalos was noted as absent.
