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Council explores digital staff-scheduling system to improve payroll accuracy and accountability
Summary
Councilors discussed adopting a digital scheduling/timekeeping system—potentially piggybacking on the police department’s platform—to reduce paper time slips, improve payroll coordination across departments, and provide checks on overtime and comp-time.
Sunbury councilors considered moving from paper time slips to a digital scheduling and timekeeping platform to improve payroll accuracy and internal accountability.
Staff described how a shared scheduling platform would let supervisors view schedules, training, time off, and overtime entries, and would make payroll reconciliation easier for the finance office. The police department already uses a digital scheduling tool; councilors and staff discussed piggybacking on that system to reduce costs and standardize processes across departments. Staff said the only likely cost would be training and integration; they proposed initial peer training from police staff rather than a paid vendor implementation to keep expenses minimal.
Councilors noted the system would be especially useful for departments with irregular or emergency-driven overtime (for example, street crews during snow events) and would allow supervisors to approve overtime in the scheduling platform rather than relying on handwritten slips. Staff recommended exploring compatibility with current payroll systems and planning a phased rollout.
Ending: Staff will evaluate interoperability with existing payroll systems and coordinate with police staff to pilot a shared scheduling tool for selected departments.
