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Board approves minutes, fund transfer and payment-policy change; moves November meeting to Nov. 18
Summary
The Benton Harbor Cemetery Board approved the Sept. 9 minutes, authorized a $15,810 transfer for burials, set its November meeting for Nov. 18 and voted to accept only cashier's checks for gravesite payments.
At its Oct. 14 meeting the Benton Harbor Cemetery Board approved routine business and several administrative motions.
Votes at a glance - Approval of minutes (09/09/2025): Motion by Member Brown; second by Member Smith. Vote: Brown — yes; Edwards — yes; Smith — yes; Chair Frasier — yes. Outcome: approved (motion carried).
- Transfer of funds for burials ($15,810): Treasurer/staff reported the transfer amount from Sept. 3 to Oct. 9 is $15,810 and noted a cemetery check for $25,000 previously voted on has not yet cleared. Motion by Chair Frasier; second by Member Edwards. Vote: Smith — yes; Brown — yes; Edwards — yes; Chair Frasier — yes. Outcome: approved (motion carried). Note: transcript does not specify the payee for the outstanding $25,000 check beyond “cemetery check.”
- November meeting date: The board voted to move its November meeting to Tuesday, Nov. 18 (the Nov. 11 date would fall on Veterans Day; election is Nov. 4). Motion by Chair Frasier; second by Member Brown. Vote: Edwards — yes; Smith — yes; Brown — yes; Chair Frasier — yes. Outcome: approved (motion carried).
- Payment method for grave opening/closing and site payments: The board voted to require cashier’s checks only for payments to avoid NFS fees and delay in paying the cemetery management contractor. Motion by Chair Frasier; second by Member Brown. Vote: Brown — yes; Edwards — yes; Smith — yes; Chair Frasier — yes. Outcome: approved (motion carried).
Each motion was recorded on the transcript with the mover and seconder noted when provided. The board carried all motions by unanimous recorded vote. No budget amendment beyond the stated transfer was adopted; the $25,000 check referenced has not cleared as of the meeting and was described as “prepped and ready to go.”
