Committee recommends purchase of 24 HP EliteBook laptops for loaner/testing use, not to exceed $26,795.76

The finance committee recommended the full Board of Education approve purchasing 24 HP EliteBook 860 G11 laptops using common school funds, with a total not to exceed $26,795.76.

Mr. Telenaufer presented the request, saying the laptops would be housed in the Germantown High School library for checkout to staff when their devices are under repair, for testing by the IT department, and as overflow substitute-teacher laptops. He said the district has two main laptop groups (staff and administrative); providing a refreshed loaner fleet would permit the district to repurpose existing loaners to refresh administrative devices and reduce service issues caused by small-model fleets.

Telenaufer said he obtained a second quote from SHI; that quote was slightly higher at about $27,264 (approximately $11.36 more per laptop). Committee members asked for quotes to be attached in future requests to show due diligence on price comparisons. The motion to recommend purchase (vendor: Blum) carried by voice vote; the transcript records no roll-call tally. The committee discussed that the purchase would come from common school funds and asked whether fund restrictions limited use; staff replied the devices would be used for the library loaner program, testing and substitute coverage.