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USBE adds student- and subject-level special-circumstance controls; district monitoring tools and score-report guidance reviewed
Summary
Trainers told coordinators that DLM now allows special-circumstance codes (for example, parent opt-outs) to be set at the student or subject level — not just at the test-session level — and walked districts through monitoring dashboards, test-information (tips) pages, and the GRF score-data extract.
During the DLM district coordinators training, Tracy Gulley (USBE) announced that districts can now set special-circumstance codes at the student level or the subject level in educator portal, a change from the prior requirement to set codes only at the test-session level. Gulley said the new functionality allows districts to mark parent opt-outs or other nonparticipation codes without creating a roster or completing a first-contact survey for that student.
Gulley demonstrated portal monitoring tools that districts should use before and during the spring window: security-agreement and training-status extracts, the first-contact survey and PNP-status extracts, the test-information (tips) access extract (which logs whether teachers opened the test information page before administering a testlet), testing-progress dashboards by subject, and special monitoring views for testing outside normal hours and short-duration administrations. She said USBE monitors some of these metrics centrally and expects LEAs to monitor them locally; examples for local investigation include testlets marked as submitted outside the district’s normal testing hours and testlets with extremely short durations.
On score reports and data extracts, Gulley said DLM delivers year-end alternate-assessment reports into the educator portal (district aggregates, school aggregates, class aggregates, individual student reports and a bundled student archive). She emphasized that DLM score reports are generally delivered to the portal in July and must be distributed to parents within three weeks of delivery. Gulley also pointed coordinators to the GRF (general research file) and the end-of-year data-extract tabs in the portal, which provide detailed student-level results and crosswalks by essential element for local data analysis and accountability uses.
Gulley also described the portal’s test-information (tips) page, which provides teachers the linkage level and administration instructions for low-access-point teacher-administered testlets. She said DLM is now capturing tips-page access clicks in an extract and that USBE is monitoring whether teachers open the tips page before administering teacher-delivered sessions.
