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Valley County staff say cloud permitting rollout on track; planning and zoning module omission corrected
Summary
County staff reported a cloud permitting launch with a goal to go paperless by end of December, confirmed payment integration work and corrected an initial omission of the planning and zoning module in the vendor scope of work.
Valley County staff reported progress on a new cloud permitting system and told the Board of Commissioners the county intends to move to a largely paperless permitting process by the end of December.
Director Derek, who led the update, said the county held a launch meeting for the new permitting platform and set timelines tied to other county systems. "The timelines are the end of, December, and I wanna be we're gonna go completely paperless," Derek said during his report. He described work on payment integration, code enforcement and licensing as part of the implementation.
County commissioners raised questions about online payments and whether the treasurer's office was ready to accept them. Staff referenced discussions with county IT and named employees involved in the rollout. A separate implementation issue arose when staff realized the planning and zoning module had not been added to the vendor's initial scope of work. County staff confirmed the omission was corrected and that planning and zoning will be included in the implementation schedule at no additional budgeted cost; one county official described the omission as a misunderstanding by an implementation specialist and said the component "is in the scope of work" and "it is included in that price that we paid."
Staff said training sessions have started and will expand to include all relevant staff; one commissioner urged joint training by module and asked staff to confirm budget coverage for separate sessions. The county also discussed timelines for moving offices and how permit intake would operate during the transition.
The county did not adopt policy changes during the update; the item was an operational progress report and implementation planning discussion.
County officials asked staff to provide copies of schedule materials to commissioners and to confirm the status of online payment integration with the treasurer's office. No formal vote was taken on the permitting implementation during the meeting.
