Committee moves to adopt Trax data‑sharing agreement to replace decades‑old Sector system
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Summary
The Snoqualmie Public Safety Committee agreed to place an agreement on the consent agenda that will allow local officers to switch from the state's Sector reporting system to Trax, a newer collision- and citation-management platform. Officials said the switch will require staff training but carries no direct software fee for the city.
The Snoqualmie Public Safety Committee on Oct. 20 moved a data-sharing agreement with the Washington State Patrol onto the consent agenda so the city can transition from the longtime Sector collision-reporting system to a newer platform called Trax.
Acting Police Chief Aracie told the committee the statewide Sector system is several decades old and that Trax is already in use in other states and being rolled out by the Washington State Patrol. He said the city's officers are already listed in the new system and that training for Snoqualmie is slated for February. Chief Aracie said the city's only anticipated expense is staff training and that the software itself does not have a direct cost to the city.
The switch matters because the Trax user interface is "more user friendly," Aracie said, and the police department expects faster completion of collision and citation reports. Implementation will require coordination with city IT to upload data and complete integration, Aracie added.
Council members asked about public-records handling, data security and the kinds of personal information entered into the system. Council member Christensen noted the agreement's public-disclosure notification requirement and asked whether the city could meet the five-day notice to Washington State Patrol for records requests; Aracie said the city currently follows the same practice under the existing system and did not expect difficulty meeting that timeline.
Council member Cotton raised questions about a clause described in the agreement as "salting" data'introducing unique but false data elements to detect inappropriate disclosures'and about references in the contract to human-subjects research, immigration status and reproductive-health information. Aracie said the department does not enter immigration status or HIPAA-protected clinical details in routine collision or arrest reports and that the state and vendor language appeared to be standard contract protections and safeguards; the department would continue to follow applicable record-retention and disclosure law.
The committee placed AB 25-091 on the consent agenda; no additional fiscal charge was reported in the meeting record.
The agreement will proceed through the normal consent-calendar process; staff said they will coordinate IT implementation and training schedules with the vendor and the Washington State Patrol.
