Committee recommends sole-source security monitoring contract with Computer Aid Inc.

The Village of Orland Park Committee of the Whole voted to recommend that the Village Board waive the competitive bid process and enter a sole-source professional services agreement with Computer Aid Incorporated for network security managed detection and response services.

The motion, moved by Trustee Lawrence, requested a three-year contract with two optional additional years and an annual “not to exceed” cost of $235,911.85 for 2026–2028, with a three‑year total not to exceed $707,735.55. Staff said the vendor held pricing from the prior contract and that switching vendors would be costly and time‑consuming. The motion included authorization for the village manager to execute related contracts subject to village‑attorney review. The committee called the roll and recorded ayes; the recommendation passed.

Nut graf: The proposal seeks continuity for the village’s managed detection and response system, with staff arguing the incumbent’s pricing and the cost of switching justify a waiver of the competitive process. Committee members said they had reviewed documentation explaining the sole‑source rationale.

In discussion, IT staff explained the system provides ongoing security oversight and monitoring and that the firm had been the winning bidder three years earlier. Staff said the vendor had agreed to hold pricing for the next contract term and would not have raised the fee during the existing five‑year arrangement. Trustees asked for clarification about the contract length and pricing commitments; staff responded that the vendor agreed to hold the price for the three‑year term and optional two‑year extension.

Ending: The recommendation will go to the full Village Board for final approval. Staff advised the board that village‑attorney review and execution by the village manager are conditions of the contract.