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La Plata to replace failed town‑hall server after hardware failure; manager proposes Dataprise contract
Summary
A failed end‑of‑life server hosting four virtual servers caused widespread outages; council authorized a $37,836.47 Dataprise professional services agreement to replace the host, with funding to come from vacancy savings or project reserve.
A hardware failure at La Plata Town Hall knocked out access to shared drives, email and other systems in late September; the town manager briefed the council on Oct. 21 and the council approved a contract to replace the failed host.
Town Manager Chuck Stevens said on Sept. 23 staff discovered a physical hard‑drive failure that affected four virtual servers. Dataprise, the town’s managed service provider, restored many services but identified the physical drive as end‑of‑life and recommended full replacement and professional services.
Stevens presented a $37,836.47 proposal from Dataprise to replace the host and provide professional services. He said the cost was unanticipated in the FY2026 budget; however, vacancy savings in the IT budget are expected to cover the expense and the town may use fund balance or reassign expenditures if necessary. Stevens said a new IT hire (start date Nov. 3) was expected to help operations going forward.
Council approved Resolution 25‑27 by roll call vote, 5–0, authorizing the town manager to execute the Dataprise agreement.
