Warren County Fiscal Court approves ordinance, contracts and emergency repair; several procurement votes unanimous

Warren County Fiscal Court on Thursday approved the second and final reading of Ordinance 25-12 WC to designate three roads in the South Haven subdivision as county roads, and approved a series of contracts, purchase orders and budget actions, all during a regularly scheduled meeting presided over by Esquire Tom Lawrence in Judge Foreman’s absence.

The court adopted Ordinance 25-12 WC to establish Seth South Hall Boulevard, Haven Ridge Way and Brimstone Way in the South Haven Subdivision as county roads and to authorize maintenance and set speed limits on those roads. The court also approved a single-source determination of $410,000 to Motorola for setup and relocation of the sheriff’s dispatch center to Sugar Maple Square, an emergency repair increase of $13,500 (for a total of $37,425) to Diesel Works LLC for work on Engine 24, and multiple other purchase determinations and contract renewals.

Why it matters: the ordinance transfers local road maintenance responsibility to Warren County Public Works, and the Motorola and emergency repair approvals allocate substantial county funds and set up near-term work affecting the sheriff’s operations and fire apparatus availability.

Key approvals and context

- Ordinance 25-12 WC (second and final reading): Adopted. Motion by Esquire Cummings; second by Esquire Lasley. Vote: Yes — Esquire Williams, Esquire McWhorter, Esquire Leslie, Esquire Cummings, Esquire Lasley (recorded roll call). The ordinance establishes Seth South Hall Boulevard, Haven Ridge Way and Brimstone Way in South Haven as county roads and authorizes county maintenance and speed limits on them.

- Motorola dispatch center relocation — $410,000 single-source determination: Approved. Motion by Esquire Lasley; second by Esquire Williams. Vote: unanimous roll call yes. The award funds setup and relocation of the sheriff’s dispatch center to Sugar Maple Square.

- Emergency repair, Diesel Works LLC — additional $13,500 (increase to $37,425 total): Approved. Motion by Esquire Lasley; second by Esquire Williams. The court previously approved $23,925; the additional funds were requested after a cracked motor block was discovered on Engine 24.

- Tri State Systems — evidence shelving, $64,213 (lowest of four publicly advertised bids): Approved. Motion by Esquire Lasley; second by Esquire Cummings. Vote: unanimous yes.

- Win Electric — eight LED ball-field light fixtures, $13,180 (Purchase Pros pricing): Approved. Motion by Esquire Lasley; second by Esquire Williams. Vote: unanimous yes.

- Cornerstone Information Systems — one-year contract renewal for IBM hardware support, $3,799: Approved. Motion by Esquire Cummings; second by Esquire Quarter. Vote: unanimous yes.

- Conrad Flooring — gym floors screening and poly-coating, $19,820 (Purchase Pros pricing): Approved. Motion by Esquire Cummings; second by Esquire Recorder. Vote: unanimous yes.

- Turf tank lease renewal (robotic field painting machine) — one-year lease, $16,000 (single-source): Approved. Motion by Esquire Leslie; second by Esquire Williams. Vote: unanimous yes.

- Sale of surplus turf to Sky Soccer — $12,000 (only publicly advertised bid received): Approved. Motion by Esquire Quarter; second by Esquire Lasley. Vote: unanimous yes. Parks staff said 20 rolls remain from an original purchase and that the facility has not used the turf since the tennis center opened in 2021.

- Budget transfers for Warren County: Approved. Motion by Esquire Williams; second by Esquire Lasley. Vote: unanimous yes.

- Approval of personnel changes, work schedule for Road Department, and the 2-1-1 report for August 2025: Each item approved by unanimous roll call as listed on the agenda.

- Claims presented and authorized for payment: The treasurer read claims totals by fund (general fund $1,373,072; road fund $965,710; jail fund $288,427; stormwater fund $38,892; LGEA $4,500; E911 $14,250; document storage $28,051; federal forfeiture $473). Motion to pay bills carried by unanimous roll call.

Votes at a glance (motion, mover, second, outcome)

1) Approve minutes (09/11/2025) — Motion: Esquire McWhorter; Second: Esquire Cummings — Approved (roll call yes). 2) Personnel changes (Warren County) — Motion: Esquire Lasley; Second: Esquire Williams — Approved (roll call yes). 3) Road Department work schedule — Motion: Esquire Cummings; Second: Esquire Lasley — Approved (roll call yes). 4) Ordinance 25-12 WC (second/final reading) — Motion: Esquire Cummings; Second: Esquire Lasley — Adopted (roll call yes). 5) 211 report (August 2025) — Motion: Esquire Lasley; Second: Esquire Williams — Approved (roll call yes). 6) Tri State Systems bid $64,213 (evidence shelving) — Motion: Esquire Lasley; Second: Esquire Cummings — Approved (roll call yes). 7) Motorola determination $410,000 (dispatch relocation) — Motion: Esquire Lasley; Second: Esquire Williams — Approved (roll call yes). 8) Win Electric $13,180 (LED fixtures) — Motion: Esquire Lasley; Second: Esquire Williams — Approved (roll call yes). 9) Cornerstone Information Systems renewal $3,799 — Motion: Esquire Cummings; Second: Esquire Quarter — Approved (roll call yes). 10) Conrad Flooring $19,820 (gym floor work) — Motion: Esquire Cummings; Second: Esquire Recorder — Approved (roll call yes). 11) Turf tank lease renewal $16,000 — Motion: Esquire Leslie; Second: Esquire Williams — Approved (roll call yes). 12) Diesel Works LLC emergency increase to $37,425 (Engine 24 repair) — Motion: Esquire Lasley; Second: Esquire Williams — Approved (roll call yes). 13) Sale of surplus turf to Sky Soccer $12,000 — Motion: Esquire Quarter; Second: Esquire Lasley — Approved (roll call yes). 14) Budget transfers — Motion: Esquire Williams; Second: Esquire Lasley — Approved (roll call yes). 15) Pay claims (as presented by treasurer) — Motion: Esquire Cummings; Second: Esquire McWhorter — Approved (roll call yes).

Meeting close: A motion to adjourn was made by Esquire Cummings and seconded by Esquire Quarter and carried by voice vote; meeting adjourned.

Ending: Most items were routine, approved unanimously by roll call; the ordinance adoption and the Motorola single-source determination were the largest single appropriations discussed during the session.