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Worth County staff seek guidance on change orders after groundwater found at conservation building site
Summary
County staff reported crews hit groundwater while moving borrow material at the conservation building site and asked the board whether to authorize staff-level change orders to keep work moving; staff estimated an immediate change order need of roughly $7,000–$8,000.
County staff told the Worth County Board of Supervisors that excavation for the county's conservation building encountered groundwater while moving borrow material, leaving insufficient fill for planned grading and prompting a discussion about approving change orders to complete work.
Staff reported that groundwater was encountered while hauling dirt for the conservation building, and that available fill material was insufficient. That, the staff member said, will likely require change orders to haul additional material into the site. The staff estimate for the immediate additional hauling was roughly $7,000 to $8,000.
Board members and staff discussed whether the board should authorize a standing dollar limit allowing staff to approve routine change orders without calling a formal board vote, or whether each change order should be brought to the board. Several supervisors said they wanted to be kept in the loop and asked staff to notify the board of any “drastic” or unusual expenditures; for smaller, routine additions many expressed comfort with staff coordinating directly to keep the construction schedule moving.
No formal policy or dollar-limit decision was adopted at the meeting; staff said they would leave the item on the agenda so it can be raised again if needed and would return for discussion if a major change order is required.
Ending: Staff will proceed with the project and seek board direction if change orders exceed routine amounts or if unusual conditions are encountered.
