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Commission lets county department manage rental of community building, clarifies cleanup and revenue use
Summary
Holmes County commissioners authorized a department to manage renting of a county community building, agreeing that rental proceeds would be used for building upkeep and that the renting department must ensure cleanup after events.
The Holmes County Board of County Commissioners approved a motion to allow a county department to manage rental of a community building and collect associated fees, the board’s minutes show.
During non-agenda audit, a staff member raised the issue and asked for authority to manage rental and collect fees; the staff member said EMS had been handling rentals but asked that some other department take over because EMS resources are stretched. The staff member described the rent amount as roughly "$800 to a thousand a year" (excerpted directly) and said the department would not be responsible for long-term janitorial staffing but would coordinate cleanup: “Well, the issue is is the cleanup. After we finish the clean that's the problem we got into before. I mean, if someone leaves their birthday cake and the food out there don't get cleaned up, then we have we got to put it in our [truck] or...go back to you again to to clean it up.”
A commissioner moved to grant a new department authority to rent the building; another commissioner seconded, and the motion passed on a voice vote recorded in the transcript. The board directed the renting department to collect rental proceeds for building upkeep (the transcript: “No. They don't collect money. It'll be that money for taking care of for renting it out.”) and to work with county staff and the sheriff’s office, which agreed to help with removal and cleanup as needed. The board also instructed staff to resolve details about utility reimbursements and how rental revenues would be handled internally.
The motion did not specify a long-term janitorial arrangement; commissioners said the department could use existing parts of its budget to cover expenses or coordinate ad-hoc cleanup assistance from sheriff’s crews.
No ordinance or formal contract was read at the hearing; commissioners recorded a motion, second and a voice vote to approve the administrative change. The transcript does not record a formal written policy amendment or a contract number for the rental authority.
