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Council directs legal to prepare resolution for Lot 10 subrecipient agreement; disbursement schedule flagged for review
Summary
Council reviewed a draft subrecipient agreement for Lot 10 neighborhood redevelopment and asked legal to prepare a resolution approving the agreement; staff highlighted a four‑stage reimbursement schedule and said the draft tracks the city’s standard subrecipient template
At the Sept. 22 work session, city legal staff presented a revised subrecipient agreement for the Lot 10 redevelopment project and a proposed disbursement schedule. The agreement is intended to govern transfer and reimbursement of grant funds to a subrecipient developer if council approves the resolution to accept and administer the grant.
What staff presented
City counsel said the draft mirrors the standard city subrecipient agreement with project‑specific whereas clauses and that the most substantive negotiation point is Exhibit B — the disbursement schedule. The schedule outlines four reimbursement draws tied to (1) land acquisition, (2) pre‑development/site work, (3) construction, and (4) construction completion. Legal reported it had been negotiating with the developer’s counsel and that the developer had agreed in principle to the schedule shown in the materials.
Council action
Council members asked procedural questions about reimbursement controls and whether disbursements require receipts and procurement review. Finance staff confirmed disbursements must be supported by receipts and processed through procurement and finance; the arrangement would be reimbursement rather than an up‑front payment. After discussion, the council asked legal staff to draft a formal resolution approving the subrecipient agreement for consideration at a future legislative session.
Why it matters
The agreement will govern how grant funds are released for Lot 10 work and sets conditions for reimbursement of developer expenses. Several council members emphasized the city will not disburse funds without procurement and finance verification and asked for a resolution to return to a legislative meeting for formal approval.
Next steps
Council instructed the city attorney to prepare a resolution approving the subrecipient agreement for the next legislative meeting and asked staff to confirm the disbursement schedule and supporting documentation requirements.
