COPTA approves contracts, program project list and multiple service agreements

The Central Oklahoma Transportation and Parking Authority on Sept. 5 approved a series of contracts, a program project list under the federal Section 5310 program and multiple change orders and amendments to ongoing projects while receiving its monthly financial and program reports.

Board members voted to adopt a program of projects for federal fiscal years 2022–2023 under the Section 5310 program for seniors and individuals with disabilities and approved amendments, sole-source authorizations and service agreements for parking, streetcar maintenance and vehicle support.

The board adopted the Section 5310 program list after staff said COPTA has assumed administration of funds previously distributed through the Oklahoma Department of Transportation and that most projects identified are for revenue vehicles whose useful lives are ending. The board also approved a mutual lease termination with the Oklahoma Humanities Council retroactive to July 31, 2025, and a number of vendor contracts and contract amendments for operations and capital needs.

Key actions approved included: an amendment to the memorandum of understanding with the Regional Transit Authority of Central Oklahoma to adjust interim administrative responsibilities; a change order and amendment with Terra Construction for parking garage inspection and repairs; a professional services agreement with Goodyear Tire and Rubber Company for mileage-based tire leasing and on-site tire service; a cleaning contract with Woodridge Enterprises dba Stratus Building Solutions for streetcar and facility cleaning; an amendment and change order with Cade Construction for the Embark administrative building renovation; and a sole-source resolution and contract with Brookville Equipment Corporation for supplies, replacement parts and batteries for the Oklahoma City streetcars.

Several items included cost or timing details: the Terra Construction amendment and change order increased costs by $43,036.90; the Goodyear tire lease was described with an estimated annual cost of $422,642.45 for the term Aug. 1, 2025, through July 31, 2030; the Stratus Building Solutions contract was listed with an estimated annual cost of $198,000 from Sept. 5, 2025, through Sept. 4, 2028; an amendment to the Cade Construction contract increased cost by $51,925.56 primarily to enlarge a water line; and staff presented a sole-source agreement with Brookville for streetcar parts and batteries with an estimated FY 2026 amount described in the record as “a million $856,902” and a contract term of Sept. 5, 2025, through Sept. 4, 2030.

Board members also voted to ratify claims and payroll for the period June 18 through July 22 and to receive the financial reports and program reports for the month ending July 31, 2025. Staff noted the fiscal-year books for 2025 had not closed and highlighted changes in reporting categories and timing of recognition for some fare revenues.

Votes at a glance - Approval of Aug. 1 meeting minutes: motion passed (electronic vote). - Consent docket (8 items): motion passed (electronic vote). - Item 6a — Amendment No. 1 to MOU with the Regional Transit Authority of Central Oklahoma (interim administrative services): motion passed. - Item 6b — Adopt program of projects for FFY 2022–2023 Section 5310 program funding (Oklahoma City urbanized area): motion passed. - Item 6c — Mutual termination of lease with Oklahoma Humanities Council (premises at 424 Concord Dr., Suite E), retroactive to 07/31/2025: motion passed. - Item 6d — Amendment No. 1 and Change Order No. 1 with Terra Construction for parking garage inspection and repairs (cost increase $43,036.90): motion passed. - Item 6e — Professional services agreement with Goodyear Tire and Rubber Company for mileage-based tire leasing and on-site tire service (estimated annual cost $422,642.45; term 08/01/2025–07/31/2030): motion passed. - Item 6f — Professional services agreement with Woodridge Enterprises dba Stratus Building Solutions for cleaning streetcars and facilities (estimated annual cost $198,000; term 09/05/2025–09/04/2028): motion passed. - Item 6g — Amendment No. 1 and Change Order No. 2 with Cade Construction for Embark administrative building renovation (cost increase $51,925.56): motion passed. - Item 6h — Agreement and adoption of resolution for sole-source with Brookville Equipment Corporation for streetcar parts, supplies and batteries (estimated FY2026 cost described in the record as “a million $856,902”; term 09/05/2025–09/04/2030): motion passed. - Item 7 — Ratification of claims and payroll for June 18–July 22: motion passed. - Item 8 — Receive COPTA schedule of revenue and expenses (budget to actual) for month ending July 31, 2025: motion passed. - Receipt of program reports: motion passed.

Several motions were made and approved by electronic vote; individual movers and seconders were not recorded in the meeting transcript. No votes were recorded in the transcript with named tallies.

Officials and staff noted next steps and upcoming events: staff will finalize project lists for the Section 5310 program disbursements, the First Americans Museum Landing ribbon-cutting is scheduled for the following Monday, and staff continue work on the long-range transit plan for board receipt and regional adoption.