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Kaufman County commissioners approve routine finance items, interlocal agreement and county clerk archives funding plan
Summary
The commissioners court on Sept. 23 approved a consent agenda, accepted the treasurer's monthly report, adopted a county clerk archives funding plan and approved routine budget transfers and claims. The court also authorized an interlocal land-use agreement with the city of McClendon Chisholm.
Kaufman County commissioners convened Sept. 23 at the county annex and approved routine financial reports, an interlocal land-use agreement and continuation of the county clerk’s archives funding plan.
The court accepted the county treasurer’s monthly report for August and approved the consent agenda, several budget line-item transfers and claims for payment. The commissioners also approved an interlocal agreement with the city of McClendon Chisholm covering extraterritorial jurisdiction (ETJ) land-use matters and formally adopted the county clerk’s records-archive funding plan under Local Government Code 118.025.
Why it matters: the votes keep county operations funded and preserve the clerk’s ability to collect a records-archive fee that is dedicated to preserving public records. The interlocal agreement defines how land-use review will be handled in areas where city and county jurisdictions abut.
The court heard the treasurer’s report before voting. Chuck, Kaufman County treasurer, told the court the county ended August with $23,600,000 in the general fund and $98,317,669 invested in TexPool and Texas Class; he reported average yields of 4.4177% for TexPool and 4.3904% for Texas Class and said total county funds on deposit at American National Bank were $39,496,000 with bank collateral valued at $46,859,000.
On the county clerk archives funding plan, the court held a public hearing as required by Local Government Code 118.025 and then voted to continue the $10 records-archive fee charged only to persons who record documents. Miss Laura (county clerk staff member) explained the fee is placed in a dedicated fund that by statute may be used only for preservation and restoration of county records.
The court approved routine fiscal-year-end cleanup transfers and amendments; the auditor said the last day to accept FY2025 invoices is Oct. 29. The auditor also presented accounts payable invoices totaling $1,687,033.96 and juror checks of $7,674 for a total payout of $1,694,707.96; the court approved payment.
Votes at a glance
- Consent agenda: motion by Phillips; second by Crowe; outcome: approved by voice vote. - Accept Kaufman County treasurer monthly report (August 2025): motion by Lane; second by Moore; outcome: approved by voice vote. - Approve interlocal land-use agreement with the city of McClendon Chisholm (ETJ ILA): motion by Phipps; second by Lane; outcome: approved by voice vote. - Public hearing: enter and exit for adoption of county clerk archives funding plan: motions to enter/exit public hearing approved by voice votes (movers/second noted in minutes). - Adopt county clerk archives records-funding plan (Local Government Code 118.025): motion by Mitch Crowell; second by Phillips; outcome: approved by voice vote. - Line-item and budget transfers (FY2025 cleanup): motion by Phillips; second by Moore; outcome: approved by voice vote. - Approve claims for payment (accounts payable $1,687,033.96; total payout $1,694,707.96): motion by Moore; second by Lane; outcome: approved by voice vote. - Adjournment: motion by Phillips; second by Moore; outcome: approved by voice vote.
No public commenters appeared during the archives funding public hearing. The court’s routine approvals keep scheduled fiscal-year closeout actions and record-preservation funding in place; staff were directed to continue regular procedures for submitting invoices and to close FY2025 on schedule.
