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Grant County auditor wins approval to correct long-standing negative balances across five funds
Summary
The county auditor presented a five-year reconciliation and the council approved transfers to correct negative balances in several funds, including the tax redemption and supplemental public defender funds.
Grant Countys auditor presented results of a five-year review to correct negative balances in county funds and the county council approved transfers to fix the errors.
The auditor said the negative balances predated five years but the State Board of Accounts accepted a five-year research package. The auditor listed five affected funds: the general fund; the tax-sale redemption fund (an in-and-out fund that should not carry a balance); the tax certificate sale fund; the supplemental public defender services fund; and the ineligible homestead fund. The auditor said the errors arose from receipts posted to incorrect funds and claims paid from incorrect funds and requested authority to make transfers to restore correct balances.
A council member moved to approve the requested transfers and the motion was seconded; the council approved the transfers by voice vote. The auditor told the council she had provided a paper list of the errors and the amounts affected.
Why it matters: correcting fund balances is an administrative requirement to keep county finances accurate and to comply with audit requirements. The State Board of Accounts accepted the auditors five-year research, allowing the county to proceed with adjustments rather than a longer historical review.
Next steps: the auditor will process transfers and reflect the corrections in the county accounting system; the council asked that the paperwork be included in the county records.
