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Tamarac staff to seek ratification of SHI charges that push Microsoft enterprise costs over $65,000 threshold
Summary
City IT staff told the commission the Microsoft enterprise agreement and additional purchases this year have generated true‑up charges that push payments above the $65,000 threshold; staff will ask the commission to ratify a $6,580 payment to SHI International.
City staff on Monday previewed an item asking the commission to ratify charges to SHI International that exceed the city's $65,000 purchasing threshold.
James Plager, Chief Information Officer, said the city has maintained a Microsoft enterprise agreement for 15 years and pays periodic “true‑up” charges for usage, additional licenses, storage and related services. Plager told commissioners that a set of purchases this year — including a backup solution renewal, replacement web application firewalls and cabling — pushed other charges over the $65,000 threshold, and the immediate payment request to SHI is for $6,580.
City Manager (name not specified) described the item as a routine transparency practice to notify and obtain ratification from the commission when recurring charges exceed procurement thresholds. No formal vote was taken at the staff workshop; the payment ratification will be on the commission agenda for consideration.
