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County approves state plan‑review change order for Government Center/LEC construction; future change orders could draw on capital funds
Summary
Commissioners approved $84,594.47 in state plan‑review change orders required after Minnesota plan review for the Government Center and Law Enforcement Center project and discussed additional county‑requested change orders totaling roughly $113,000 that may require earmarked capital funds to preserve contingency.
The Hubbard County Board of Commissioners approved state plan‑review changes totaling $84,594.47 for the Government Center and Law Enforcement Center construction project and discussed additional future change orders and furniture requests that could draw on county capital funds.
Project staff described Mendaley (state) plan‑review comments that required additions such as a ship’s ladder, a roof hatch, additional detention door frames, a vestibule for egress at a jail cell, detention windows in two cells, metal railings and related patching work. Those changes represent a post‑bid change event common to projects after state plan review; the net change order impact after some deductions (for example, removal of a previously identified firewall) was $84,594.47.
The project manager said change orders approved to date total about $169,000, with approximately $111,000 attributable to county‑requested scope changes. Staff presented a list of future county‑requested items (carpet, finishes and additional offices in the law enforcement center) totaling about $113,113.47 and another required plan‑review item not yet approved (PR 12) of about $88,121.11. If the board accepts both the Mendaley plan changes and the county requested finishes, staff said the project contingency would fall from roughly $295,977 to about $108,000, below the preferred 5% contingency target for this stage of construction.
Commissioners approved the state‑required Mendaley changes at the meeting. Staff proposed earmarking about $200,000 from current capital funds (split across 2025 and 2026) if commissioners decide to proceed with the larger LEC finish package and furniture requests so the project does not exceed available contingency. Commissioners discussed options for delaying some items, moving items in the capital plan, or having divisions (such as the sheriff’s restricted funds) cover some furniture. Staff said they would return with a detailed capital‑funding proposal at the next budget presentation.
The motion to approve the state required changes passed with a majority vote.
