District reports PowerSchool registration transition, new work‑order system and steps to collect behavior data
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Summary
Staff updated the board on a major PowerSchool registration migration that will create a brief data‑transfer gap, a recently launched work‑order system, a National School Lunch fresh‑fruits grant of roughly $17,000, a new phone system rollout, and a new effort to collect districtwide student behavior data.
District staff reported several operational technology and service updates affecting families and buildings.
PowerSchool registration and data migration: Staff described an ongoing transition to a new PowerSchool registration platform that requires moving HR and financial data between databases. They warned of a brief, planned “black gap period” when open positions will be closed temporarily while data transfers occur. Staff said district buildings will support families during the registration process; the district reported roughly an 80% completion rate for online registration this cycle and said school staff are collecting paper records for families who did not finish online registration.
Work‑order system and facilities: The district implemented a new work‑order system in June. Staff said the system is already giving better historical records of maintenance requests and completions for rooms and facilities.
Nutrition and staffing: West Park school received nearly $17,000 from the National School Lunch Program to support daily afternoon fresh fruits and vegetable snacks (staff reported the program supports roughly 236 snack servings per day at that site). Staff also said the district rehired a college student employee for nutrition services.
Technology and phones: The district is transitioning to a new phone system; staff described the migration as “not an easy task” and thanked IT staff for managing the rollout.
Behavior data collection: For the first time the district is collecting centralized data on student behaviors so leaders can identify where needs are and direct resources more accurately. Staff said the system will allow the district to move from siloed incident records to a districtwide view and that training and rollout will continue.
No formal board votes were taken; staff said they will continue training, support parent outreach for registration, and return with implementation updates.