Mineola trustees approve permits, hires, water meters and $1.15 million road contract

The Mineola Board of Trustees approved a bundle of routine municipal actions during its public meeting, including facility-use permits for local organizations, one new hire in the Justice Court, a job posting, disposal of an obsolete municipal vehicle, engineering and meter purchases for water service reviews, and a $1,146,071 contract for 2025 road improvements.

The approvals affect community programming, staffing and capital work across the village: the Mineola Junior Fire Department and the Mineola Police Athletic League received use permits for the Village Hall Community Center; the board authorized hiring Caitlin A. Stoll as a clerk typist in Justice Court; and it awarded the annual road improvements contract to United Paving Corp. The board also authorized a water/sewer availability study for a proposed project at 110 and 136 Willis Avenue and approved the purchase of replacement water meters.

Why it matters: these routine approvals set staffing and procurement in motion, clear use of village facilities for nonprofit activities, and fund street and water-related work that will affect residents along planned project corridors.

Facility use and membership approvals The board approved the Mineola Junior Fire Department’s request to use the Village Hall Community Center for a pasta dinner scheduled for Saturday, March 7, and Sunday, March 8, 2026, beginning at 8 a.m. Motion recorded: Trustee Clark moved; Trustee Casado seconded; motion carried.

The board also approved the Mineola Police Athletic League’s request to use the Village Hall Community Center auditorium for football, lacrosse and cheerleading programs, Thursdays and Fridays, 6–9 p.m., from Oct. 2, 2025, through March 27, 2026. Motion recorded: Deputy Mayor Deborah May Sartore moved; Trustee Soloski seconded; motion carried.

Fire department membership The board approved the recommendation of the Mineola Fire Department to add Michael Oliva to Company 1. Motion recorded: Trustee Casado moved; Trustee Clark seconded; motion carried.

Personnel actions The board authorized hiring Caitlin A. Stoll as a clerk typist in Justice Court, effective Oct. 15, 2025, with a Monday–Friday schedule of 8:30 a.m.–4:30 p.m. and an annual starting salary of $50,000. Motion recorded: Trustee Clark moved; Trustee Soloski seconded; motion carried. Meeting remarks identified the hire as filling a vacancy.

Separately, the board authorized posting for a laborer position in the village clerk’s department, Monday–Friday, 8 a.m.–4:30 p.m., with a starting wage of $18 per hour in accordance with the collective bargaining agreement; staff said the posting is due to a retirement. Motion recorded: Trustee Clark moved; Trustee Soloski seconded; motion carried.

Equipment disposal The board authorized declaring a 2002 GEM electric car in the public works fleet as junk equipment and removing it from vehicle inventory and insurance coverage. Motion recorded: Deputy Mayor Deborah May Sartore moved; Trustee Casado seconded; motion carried.

Water and sewer study; meter purchase The board authorized D&B Engineers and Architects DPC to perform review and evaluation of water and sewer availability for a proposed project at 110 and 136 Willis Avenue; funding was identified as coming from the developer’s fund. Motion recorded: Trustee Casado moved; Deputy Mayor Sartore seconded; motion carried.

The board also approved the purchase of replacement water meters and related installation hardware from Real Supply Inc. of New York for $39,250.60, with payment from the 2025–26 Water Fund budget or the Water Fund unreserved balance. The purchase covers meters described in the transcript as “12 inches and a half” and “22 inches” and—per meeting discussion—was presented as part of periodic meter replenishment rather than a single large order. Motion recorded: Trustee Soloski moved; Trustee Clark seconded; motion carried.

Road contract and parking space The board awarded the public bid for the 2025 road improvements contract to the lowest responsible bidder, United Paving Corp., for $1,146,071, with funding from the 2025–26 general fund budget or the unreserved general fund balance. Officials said work will cover Garfield and Wellington between the Boulevard and Marcellus; staff said pre-construction is underway and work should begin in the coming weeks, with one speaker noting an expected October start during the meeting. Motion recorded: Deputy Mayor Deborah May Sartore moved; Trustee Soloski seconded; motion carried.

The board also authorized installation of a handicap reserved parking space in front of 37 West Ferry Avenue. Motion recorded: Trustee Bridal moved; Trustee Clark seconded; motion carried.

Votes at a glance - Approval of bills and payroll: motion carried (mover: Trustee Soloski; second: Deputy Mayor Deborah May Sartore). - Village Hall use, Mineola Junior Fire Department (pasta dinner, March 7–8, 2026): approved (mover: Trustee Clark; second: Trustee Casado). - Village Hall auditorium use, Mineola Police Athletic League (Oct. 2, 2025–March 27, 2026, Thurs/Fri evenings): approved (mover: Deputy Mayor Deborah May Sartore; second: Trustee Soloski). - Fire Department membership — Michael Oliva, Company 1: approved (mover: Trustee Casado; second: Trustee Clark). - Hire — Caitlin A. Stoll, clerk typist, Justice Court, effective Oct. 15, 2025, starting salary $50,000: approved (mover: Trustee Clark; second: Trustee Soloski). - Post laborer position (village clerk’s department), $18/hr starting, due to retirement: approved (mover: Trustee Clark; second: Trustee Soloski). - Dispose 2002 GEM electric car as junk equipment: approved (mover: Deputy Mayor Deborah May Sartore; second: Trustee Casado). - Engineering services (D&B Engineers and Architects DPC) for water/sewer availability at 110 & 136 Willis Ave, funded from developer’s fund: approved (mover: Trustee Casado; second: Deputy Mayor Deborah May Sartore). - Purchase water meters and hardware (Real Supply Inc.) $39,250.60, funded from 2025–26 Water Fund or unreserved balance: approved (mover: Trustee Soloski; second: Trustee Clark). - Award 2025 road improvements contract (United Paving Corp.) $1,146,071, funded from 2025–26 general fund or unreserved balance: approved (mover: Deputy Mayor Deborah May Sartore; second: Trustee Soloski). - Install handicap reserved parking at 37 West Ferry Ave.: approved (mover: Trustee Bridal; second: Trustee Clark).

Other business and community notes Board members used the meeting to announce upcoming community events, including an outdoor movie night, the final concert in the park series, a street fair on Jericho Turnpike, an Italian Heritage Month flag-raising at the firehouse on Oct. 10, and a fall harvest festival at Menil Memorial Park on Oct. 18–19. Trustees and staff also thanked the Department of Public Works and volunteers for recent event support. The meeting closed after routine motions to adjourn.

Ending The actions approved are largely procedural and programmatic; they enable facility use, staffing, procurement and capital work already in the village’s planning pipeline. Several items name vendors and funding sources; the engineering review and the road contract set the next steps for project implementation in affected neighborhoods.