Rogers County commissioners approve alert system contract, grant pass-throughs, transfers and several bids; vehicle upfit bids tabled

The Rogers County Board of County Commissioners approved a slate of routine and operational items, including a one-year contract renewal for the county’s emergency notification system, a pass-through homeland-security grant for a volunteer fire district, fund transfers and several procurement actions.

Contract renewal: Commissioners approved a fiscal-year contract renewal with Genesis Alert Systems for the county’s citizen alert system used during disasters and for targeted outreach such as voting-area notifications. Staff said Genesis did not raise its price and that the county maintains landline outreach via the vendor’s “white pages” data to reach registered landlines and precinct-based call maps; the motion to renew carried unanimously.

Surplus disposals: The board approved surplus and disposal of six emergency-management items (surplus numbers 2640A–F), including a 2005 blue Dodge half-ton pickup (purchased 05/28/2017), a 2005 white Ford Expedition (purchased 08/29/2005), a Lenovo laptop (06/18/2013), two Samsung 55-inch TVs (05/21/2019 and 05/21/2010 listed), and a smart monitor/computer tower (06/11/2019). Staff said the vehicles have reached end of life and will be auctioned or scrapped.

Bids and procurement: The board agreed to rebid Invitation to Bid 26-15 for rock, crusher run and wash chips after staff said the previously awarded vendor, Anchor Stone, has been unable to provide required product consistently; the rebid allows awarding to contingent vendors if the primary vendor cannot supply material. Commissioners also let Bid 26-16 for an above-ground concrete storm shelter at the Rogers County Sheriff’s firearms range; staff said the shelter will hold about 12 adults standing-room and preliminary installed cost estimates were approximately $7,000–$8,000.

Vehicle upfit bids: The board opened bids for emergency-vehicle upfit for a Ford Explorer and received five bids ranging from about $19,423 to $34,297 per vehicle. Commissioners voted to table award of that procurement for one week to allow staff review; staff noted prior use of some vendors on other projects.

Grants, transfers and financial items: The board approved a state form 969 claim to bill the ad valorem reimbursement fund for $3,607 tied to a manufacturing exemption correction, and approved a homeland-security pass-through grant of $2,400 for Vertex Fire Protection District to attend a state urban search-and-rescue conference (the grant will be reimbursed to the district after paperwork is submitted). The board approved two transfers: $4,953.20 from sheriff service-fee maintenance and operations into sheriff forfeiture salaries to correct a prior deposit error, and $100,000 from District 3 highway-sales-tax maintenance and operations into capital outlay to purchase a small roller and a Falcon hot-box (state contract).

Other routine actions: Commissioners approved blanket purchase orders totaling $11,850 for materials and supplies, accepted a cash fund estimate for August collections, approved a partnership with Tulsa Ports for countywide infrastructure prioritization and development assistance, and approved resolution 2026-41 to pay purchase orders as presented. The board also authorized purchase of replacement vehicles for Emergency Management on state contract (John Vance Auto) to be paid from use-tax receipts; staff said vehicles are in stock and upfitting will be handled largely in-house.

Votes on these routine items were recorded as carried; the record shows unanimous votes on each motion unless otherwise noted in the minutes. One multi-vendor procurement (vehicle upfits) was tabled for further review and will return to the board.