Kern County OKs $591,350 sole-source contract for electronic warrant processing
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Summary
The Board of Supervisors approved a three-year sole-source agreement with Tyler Technologies’ CloudGavel module to automate warrant processing after the courts switch case-management systems, county staff said.
The Kern County Board of Supervisors on Sept. 23 approved a sole-source agreement with Tyler Technologies to implement the CloudGavel warrant service module, a cloud-based system county staff said is necessary to continue electronic warrant processing after the courts transition to a new case-management system.
The board voted unanimously to authorize the agreement for an initial three-year period covering Sept. 25, 2025, through Sept. 24, 2028, with an initial not-to-exceed cost of $591,350. The sheriff’s office sought the contract as an urgent operational need tied to a courts’ technology change scheduled for Oct. 6, 2025.
“The courts will transition from our current jail management system to a new court case management system, eCourts,” Commander Danisha Ashley of the Kern County Sheriff’s Office told the board. “This change will eliminate our ability to electronically process warrants, requiring manual entry, filtering, and distribution of hundreds of warrants daily.”
Ashley said current staffing is not resourced to absorb the additional manual workload and that CloudGavel is “the only solution that meets our operational, legal and technical requirements. It's CJIS-compliant, cloud-based, with strong access controls capable of integrating with eCourts and CLUTS and NCIC.” The sheriff’s office also told the board the vendor solution is projected to save the county about $100,000 in the first year compared with alternatives that would require large increases in manual processing.
Supervisor Jeff Couch asked whether the county would have needed the system if the courts had not changed systems; Ashley answered that the county would not have needed the procurement but that the change left the sheriff’s office with no practical alternative. Couch moved approval of the recommendation; the board voted “all ayes.”
Board Chair Leticia Perez closed the presentation and the board recessed to closed session. The contract will take effect following the normal administrative steps required for implementation.
The agreement covers warrant intake, automated distribution and integration with state and federal record systems, county staff said. The sheriff’s office identified Victor Moreno, technology services manager, and Natalie McGill, records manager, as department contacts during the presentation.
