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Commissioners approve routine claims, contracts and bids including juvenile placement and detention food services
Summary
At the Sept. 22 meeting the court approved minutes, budget transfers, payments of claims, fund-balance actions, multiple contracts and an asphalt materials bid award. Key contracts include a renewal for detention food services with 5 Star Correctional Services and a juvenile placement contract with Rite of Passage Inc.
Lubbock County Commissioners Court on Sept. 22 approved a series of consent items, routine claims and several contracts and awards during its regular meeting.
The court approved the minutes from the Sept. 8, 2025 meeting, authorized budget transfers (line-item transfers of $12,250 and budget amendments totaling $5,221,598 as presented by the auditor), and approved payment of general-account claims. The court also rescinded a prior fund-balance commitment dated Sept. 23, 2024; approved a fund-balance policy; and approved a new fund-balance commitment effective Sept. 22, 2025.
Bids, contracts and procurement
- ITB 25070703 (FY26 annual asphalt materials for Road & Bridge): The court awarded the contract to Ergon Asphalt Emulsions and to P2 Emulsions after a motion by Commissioner Shaw and a second by Commissioner Rackler. The court approved awarding to both responsive bidders.
- RFP 250601 (detention food services): The court authorized the county judge to sign a renewal agreement with 5 Star Correctional Services for food services at the Lubbock County Detention Center; the sheriff’s office representative, Jan Corbin, stated the vendor is the incumbent and the contract is tied to the CPI for predictable increases.
- Juvenile residential services: The court authorized the county judge to sign a contract with Rite of Passage Inc. for long-term placement of juveniles at Canyon State Academy and Desert Lily Academy; the court was told the female program at Desert Lily would fill a local need.
- Medical examiner equipment/business associate agreement: The court authorized the county judge to sign a business associate and sales agreement (with addendum) related to the medical examiner’s X-ray machine with Konica Minolta.
Administrative and other approvals
- The court approved the district clerk’s records preservation fee schedule and records-management plan for FY26 (same fee schedule as FY25).
- The 2026 Lubbock County holiday calendar was approved; commissioners also discussed a potential amendment to add Dec. 26 as a holiday for employees, to be considered at a later meeting.
How the votes were taken
Most consent and contract items were moved and approved by voice vote with no recorded roll call numbers in the public transcript; the court repeatedly used “All in favor? Aye. Any opposed? Motion carries.” Where recorded, votes are noted below.
Votes at a glance (select items)
- Minutes (regular meeting dated 09/08/2025): approved (motion: Commissioner Rackler; second: Commissioner Shaw). - Budget transfers and amendments (auditor-presented): approved (motion: Commissioner Shaw; second: Commissioner Rackler). Transfers: $12,250; budget amendments: $5,221,598. - Payment of claims (general accounts): approved (presented by auditor; amount reported in transcript as 5,508,019 cents—likely $5,508,019 given context). - ITB 25070703 Asphalt Materials: awarded to Ergon Asphalt Emulsions and P2 Emulsions (motion: Commissioner Shaw; second: Commissioner Rackler). - RFP 250601 Detention food services: authorized for judge to sign agreement with 5 Star Correctional Services (motion: Commissioner Rackler; second: Commissioner Dolby). - Juvenile residential services contract with Rite of Passage Inc.: authorized for judge to sign (motion: Commissioner Dolby; second: Commissioner Rackler). - Konica Minolta business associate and sales agreement (ME office): authorized for judge to sign (motion: Commissioner Dolby; second: Commissioner Shaw). - District clerk court records preservation fees and records-management plan (FY26): approved (motion: Commissioner Shaw; second: Commissioner Rackler). - 2026 Lubbock County holiday calendar: approved (motion: Commissioner Shaw; second: Commissioner Corley).
Ending
The court handled a mix of routine administrative approvals and competitive procurements in a single session. Several approvals referenced CPI adjustments or one-time funding details; the county auditor and department representatives provided brief explanations for the awards and contracts.
