County administration seeks budget adjustment to adopt OpenGov budgeting software; staff say switch would save money long term
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Summary
County administration requested a budget adjustment (about $57,806) to onboard OpenGov budget software, citing better integration with the county's accounting software and projected annual savings after retiring other software; commissioners asked clarifying questions but did not vote.
Montezuma County administration presented a request to adopt OpenGov budgeting software and a budget adjustment to cover onboarding and the prorated remainder of the year.
Rob (county administration) said the county had tried continuing with ClearGov but found it did not meet needs and recommended switching to OpenGov. He said the onboarding and prorated remainder of the year would total about $57,806.20, with an ongoing annual cost of roughly $39,000 in 2026. Administration proposed to remove about $44,500 of other software subscriptions in the county budget, which would result in net ongoing savings of roughly $5,000 per year.
Rob told commissioners OpenGov provides back‑end connection to the county's accounting software (Caselle), reducing manual CSV exports and improving integration and reporting for departments. He said the county had negotiated a 30% implementation discount by purchasing this year and that the county attorney had identified a contractual out clause for non‑appropriation.
Commissioners asked technical questions about how the software integrates with the county accounting system; Rob demonstrated the benefits of direct integration and said the switch would reduce manual workload for budget preparation and reporting. No formal vote was recorded in the workshop; commissioners were told a budget adjustment item is posted and would be handled in required business processes.
