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Record-digitization contract proposed; commissioners pause to request security and retention details
Summary
County staff presented a proposal to digitize and index county paper records (estimated ~789 boxes); some commissioners raised questions about retention law compliance, chain-of-custody, shredding policies and ongoing storage costs and the board agreed to table final approval pending answers.
Carroll County staff presented a vendor proposal on Sept. 22 to scan and index county paper records, estimated in the presentation at roughly 789 boxes (about 2 million pages). The project would scan terminated HR files and other archived boxes, provide searchable electronic text, and (per the proposal in the packet) could include shredding of paper copies after digitization.
Several commissioners asked for clarification before approving…
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