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School board approves propane contract, Danville roof work, janitorial contract and policy updates
Summary
At its meeting the Timberlane Regional School District school board approved several procurement contracts (multi-year propane, Danville roof work, janitorial supplies) and adopted two policy updates while revoking a now-duplicative pregnancy-related policy tied to Title IX changes.
The Timberlane Regional School District school board approved a set of procurement contracts and policy updates during its meeting.
Contracts approved
- Propane supply: After discussion the board approved a two-year propane supply contract with Palmer (motion and second recorded). A board member cited Palmer’s service record and the two-year price stability as advantages; the price proposed for a two-year commitment was discussed in the meeting materials. The motion to move forward with a two-year Palmer contract passed unanimously.
- Danville roof replacement (structural assessment and roof work): The board accepted a bid from Melanson (listed in packet and presented by staff) to replace four of six roof sections identified as in dire need at Danville School. Staff said the low bidder did not include sufficient detail to meet RFP requirements and recommended the Melanson proposal because it provided a detailed scope and included a structural-assessment option. The board approved the roof work; staff said the $550,000 budgeted for FY26 was sufficient because the motion covered only the prioritized sections.
- Janitorial supplies: The board approved a multi-year contract with Cleanorama (COR) for janitorial supplies and dispensers, citing the vendor’s existing equipment in district closets, product documentation (including claims about PFAS and product contents) and overall price. The recommended contract includes an option for up to a 5% increase over two years; the board approved the recommendation unanimously.
Policies and Title IX
- The board adopted (waived first reading) two policy updates: IKFG (career exploration curriculum stated to be required by law) and JLF (reporting child abuse or neglect), both described by staff as required or clarified by recent rule changes. The board voted to adopt the policies and waive the first reading as allowed under district procedures.
- The board also revoked the district policy JIE (pregnant students) because recent Title IX rule changes reverted to prior (2020) language that treats pregnant students as a protected group under Title IX; legal counsel advised the district that the Title IX framework now covers these matters and the separate JIE policy is duplicative. The revocation passed unanimously.
Why this matters: The procurement approvals lock in vendor service and prices for multiple years in some cases (propane and janitorial supplies), and the roof work addresses a prioritized capital need at Danville School. Policy adoptions reflect the district’s effort to align local policy with current Title IX expectations and state/federal requirements.
Votes and formal actions (summary): - Motion to approve two-year propane contract with Palmer — outcome: approved (unanimous). - Motion to award Danville roof work to Melanson (priority sections) — outcome: approved (unanimous). - Motion to award janitorial supplies contract to Cleanorama with up to 5% increase over two years — outcome: approved (unanimous). - Motion to adopt policies IKFG and JLF (waive first reading) — outcome: approved (unanimous). - Motion to revoke policy JIE (pregnant students) — outcome: approved (unanimous).
Next steps: Staff will finalize contracts with vendors, confirm schedules (especially for roof work), and return any required implementation details to the board. Administrators said they will share budget and BudCom packet materials with the board as they circulate and will schedule follow-up work sessions on cash flow and related budget issues.
