Board approves consent agenda, temporary event license; trustees record abstention on Oktoberfest liquor vote

The Village of Lombard Board of Trustees approved the consent agenda and a set of separate actions at its Sept. 18 meeting, including multiple contract adjustments, intergovernmental and vendor agreements, payroll and accounts payable disbursements. Trustees also approved a temporary-event ordinance permitting alcohol sales at a three-day Oktoberfest event scheduled for October 2025; Trustee Levesque abstained from that vote citing a prior relationship with the event operator.

Key financial items approved on the consent agenda included:

- Accounts payable: Approved $2,375,387.22 for the period ending Sept. 5, 2025, and $1,754,324.04 for the period ending Sept. 12, 2025. Payroll for the period ending Sept. 6, 2025, was approved for $1,092,849.50.

- Contract change orders and awards: The board approved decreases and increases to multiple construction contracts, including a $108,635.58 decrease for the South Park Avenue pedestrianization project (RW Duntman Company), a $171,499.81 increase to Sheridan Plumbing and Sewer for the Butterfield Road water main evaluation and rehabilitation, a $321,480.54 decrease to Vortex Lining Systems for large-diameter combined sewer rehabilitation, and increases to John Neri Construction Company totaling $350,999.77 across two sewer and street projects. A $9,344.83 increase to Dukes Root Control for sewer root treatment was also approved.

- Intergovernmental and vendor agreements: Trustees approved an updated intergovernmental agreement with Glenbard East High School District 87 for a school resource officer (replacing a 2008 agreement). The board approved a three-year contract for NeoGov Insight applicant-tracking software in an amount of $63,124.80 and accepted the fiscal year 2024 comprehensive annual financial report.

- Procurement waivers: The board authorized waivers of competitive bidding for selected purchases, including vehicle parts from Brad Manning Ford (not to exceed $40,000), a Cummins generator purchase for the Main Street booster station (not to exceed $83,635), and a design-build team assignment to Baxter & Woodman for Lombard South water utility relocation and a water tower construction-related contract (not to exceed $394,370).

The board also approved an ordinance on first reading to permit sale and consumption of alcohol at a three-day Oktoberfest event (800 E. Roosevelt Road). Trustee Levesque stated she would abstain because of past work and a close relationship with the event owner; the motion to approve was moved by Trustee Bauchner and seconded by Trustee Dudek and passed with one abstention.

The consent agenda was moved by Trustee Militello and seconded by Trustee Egan. Roll calls recorded were in the affirmative for the consent items and listed as "Aye" from voting trustees. No separate motions on the listed consent items were taken during the meeting.

Items on the consent agenda also included first- and second-reading ordinances (a class-F license transfer and amendments to industrial pretreatment code consistent with U.S. EPA requirements, a class-J temporary event license for a murder mystery night) and a plan commission recommendation relating to Fairfield Court Townhomes (a variation to allow a 25-foot front-yard setback where 30 feet is required), all of which passed as part of the bundled consent vote or separate roll calls recorded during the meeting.

Trustees adjourned the meeting following completion of the regular business. No executive session was scheduled.