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Fair board approves funding to send up to two delegates to Rocky Mountain fair convention
Summary
The Broadwater County Fair Board voted to use its conference budget to send up to two people to the Rocky Mountain Association fair convention in Billings and to pursue scholarships; the motion passed by voice vote.
The Broadwater County Fair Board on Sept. 11 voted to fund attendance for up to two delegates to the Rocky Mountain Association fair convention in Billings and to pursue available scholarships.
A board member moved to "budget for 2 people to attend this convention paying their registration and motel room." The motion was seconded and carried on a voice vote; the board chair called for the ayes and declared the motion approved.
Board members noted registration and hotel caps in the fair budget. The board’s travel allocations include a registration budget (approximately $275 per registrant for the full registration rate), and up to $500 per person in the hotel/travel line was cited during the discussion. Members asked staff to apply for scholarships offered by the Rocky Mountain Association and to register delegates by the Oct. 15 early‑registration deadline to secure the lower rate.
The board asked that delegates attending the RMA convention come prepared with entertainment and vendor ideas, because performers and acts at the convention often book months in advance and availability can be limited. Members discussed the practicalities of signing entertainment contracts: smaller contracts may be signed by staff but larger entertainment contracts typically require county approval and signature by the county commissioners after legal review.
Vote at a glance
- Motion: budget for up to two people to attend the Rocky Mountain Association fair convention in Billings, paying registration and motel room; apply for scholarships. - Mover: not specified in the meeting record. - Second: not specified in the meeting record. - Vote: approved by voice vote (ayes called; no recorded roll call). - Outcome: approved.
The board asked staff to circulate the convention schedule and to return with candidate names for delegates; the board noted the convention is scheduled in November and that registration should be completed by mid‑October for the standard discounted rate.
