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West York board reviews contracts, elevator controls, toner agreement and lead‑testing practice
Summary
A staff presenter reviewed renewals and facilities work, including a Millersville University partnership, a toner contract with Aaron Solutions, elevator control replacement with a $30,000 ceiling, and a decision to pause routine lead sampling while keeping annual public review under Pennsylvania Act 39.
A staff presenter reviewed several routine contracts and facilities items during the meeting, outlining next steps and budget implications.
Why it matters: these are recurring operational decisions that affect school operations, capital outlays and ongoing operating budgets. Board members sought caps and clearer contract language before final approvals.
Contracts and vendor renewals A renewal with Millersville University was presented as a continuing partnership to host field placements and student teachers over the coming years. No vote was recorded in the transcript; the item was presented as a routine renewal.
The board also discussed a proposed agreement with Aaron Solutions for toner products and service for district printers. The contract price had previously been higher; the presenter said the item was budgeted in the technology budget at $14.16 per month and that the vendor recognized a reduced scope after printer downsizing.
Elevator control replacement and budget cap The facilities discussion covered replacing an antiquated elevator control system and associated electrical and fire‑code connections. The presenter said the work would be charged to initial construction funds and estimated a maximum cost of $30,000; a board member asked that language be added to the contract making $30,000 a “not to exceed” cap. The presenter agreed to add that language before final approval and to correct the contract expiration date from 2024 to 2025.
Lead testing and Pennsylvania Act 39 Board members discussed lead testing of drinking water, noting the district has tested for seven years with no positive lead findings in drinking fountains. The presenter explained that Pennsylvania Act 39 provides options — the district can continue annual sampling at roughly $100 per sample or, after repeated negative results, choose not to test while revisiting the issue annually. The board agreed not to continue routine sampling this year but to place a public, annual conversation on the agenda so the board can revisit testing and budget for samples if it elects to resume testing in a given year.
Student activity account The board heard a short report about establishing a “blue and white” student activity account for the freshman class, a recurring annual practice that carries funds forward for each class across four years. No formal roll call was recorded for that item in the transcript; the presenter described it as a routine establishment process.
Next steps and clarifications Board members asked staff to insert a contractual not‑to‑exceed clause for the elevator work and to fix the contract date before signing. Staff said they would add the language and proceed with vendor scheduling once the board approves the item on the following week's agenda.
