Evansville board approves cleaning contract, technology study and multiple engineering change orders

The City of Evansville board approved a late‑year cleaning agreement for two municipal facilities, a joint city‑county technology consulting study with Kroll LLP and several engineering change orders during its meeting.

Todd Robertson, with Transportation and Services, said the cleaning agreement is a short‑term contract “between us being the street maintenance department and animal control, to enter into a cleaning agreement for those facilities with the Evansville Vanderburgh County Building Authority.” He said the contract covers cleaning from the coming Monday through the end of the year and is for $7,097.50 for both facilities.

Robertson described the work as an initial deep clean followed by weekly maintenance. “I think it starts out with 2 staff workers who do a deep clean for a period of 8 hours, at the beginning,” he said. “And afterwards… 1 staff worker, cleaning street maintenance facility 8 hours, 1 day a week. And then in animal control, it will start out with 1 staff worker spends 2 8 hour days for deep cleaning. And then afterwards, they spend 4 hours, once a week cleaning, the facility out at animal control.”

Robertson and a representative of the Vanderburgh County Building Authority said the cleaning will focus on restrooms and common areas, not regular workspaces. The board was told the agreement had been reviewed by legal and was approved by vote.

On a separate item, city computer services requested approval to contract with Kroll LLP for a technology consulting study. The board approved cost‑sharing between the city and county, with each jurisdiction paying $20,000. A staff member identified in the discussion described the engagement as “just a study to determine whether the city would engage in its, and we'll undertake to take over the technology services.” The motion to approve the study passed.

Engineering staff presented a series of final and adjustment change orders for recent construction contracts. The board approved a final, multi‑segment adjustment for project 20‑4002 with J H Rudolph (several change orders aggregated); the transcript includes a referenced final decrease amount but the wording was unclear in the record and is recorded here as not specified. The board approved a cleanup change order for the Division Street Extension and Westman Park entrance (project 23‑003) with Dye Brothers Lumber & Construction Company, Inc., showing a decrease of $3,034,464.75 and a new contract total of $962,988.54. The board also approved change order No. 13 for the Walnut Street project (project 41599), increasing the contract by $14,236.89 to a new total of $21,669,118.83; engineering staff said the Walnut Street additions included pedestrian push‑button pedestals and other pedestrian accommodations at Martin Luther King and Walnut.

The board approved a package of right‑of‑way permit recommendations (permit numbers listed in staff materials). Staff noted compliance conditions, required Board of Public Safety approval for lane restrictions or street closures, and reminded applicants to follow the city engineering utility cut repair requirements. Three permit applications listed in the staff report were marked as exceptions because the proposed work lies in county jurisdiction.

The board voted to advertise a public bid for project 25‑007. Staff said the advertisement dates are Sept. 19 and Sept. 26, 2025, with a bid opening set for Oct. 9, 2025.

Finally, the board approved the use of barricades, signage and road closures for multiple community events (including an outdoor movie night, multiple races and school events, a band competition and the Evansville Rescue Mission’s charity run). The Hadi Shrine’s request included a road‑closure element; staff confirmed the shrine provided insurance and a waiver and the board approved the closure as part of the package.

Ending: Board members repeated that legal and safety reviews had been completed where required and closed the consent actions with unanimous votes.