Warren County opens janitorial bids for courthouse and annexes; staff to review before awarding

Warren County officials opened competing bids for janitorial services covering the county courthouse, the Hickory Street annex and two smaller annex buildings, county staff said during a work session.

County staff said bidders submitted both 5-day-per-week and 3-day-per-week options. One bid produced a monthly total of $6,846.64 under the 5-day option, which staff said would amount to about $82,159 per year; other bidders offered a 3-day option with a monthly total of $5,537 and a 5-day option at $6,971, county staff said. Staff also described a separate, quarterly mechanical-scrub restroom service quoted at $5.50 per quarter or roughly $2,200 per year for the courthouse system.

The bids were submitted as separate line items for the courthouse, the Hickory Street annex and the Rousey annex so the county could compare schedules and monthly totals for each facility. Staff told commissioners the courthouse-only 3-day option would cost about $33,120 annually under one bid and that a different monthly configuration produced a monthly total of $4,420.64 (about $53,040 annually); other per-visit restroom-scrub prices were listed by bidder at $50 and $190 depending on the building.

“Is that the 5 days or the 3 days?” one participant asked during the presentation; staff clarified which columns represented five- and three-day options. After reviewing the bid sheets in the meeting, staff said they would post a full bid tab and return with a recommendation at a later date.

The county did not award a contract during the session. Staff told commissioners a formal review of responsiveness and paperwork will follow before any award is made.

The discussion was limited to the bids received and pricing options; no formal vote or contract award was recorded in the transcript.