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Council reviews Lot 10 subrecipient agreement draft; instructs legal to prepare resolution
Summary
Legal presented a finalized draft subrecipient agreement and a disbursement schedule tied to Lot 10; council asked for the formal resolution and instructed legal to draft it for the next meeting so the agreement can be scheduled for legislative action.
City legal staff presented a revised subrecipient agreement tied to Lot 10, including a proposed disbursement schedule that structures reimbursements across land acquisition, predevelopment, construction draws and completion.
The city attorney's office said the agreement largely follows the city's standard subrecipient template with project-specific whereas clauses; the primary negotiable element is Exhibit B, the disbursement schedule (staff referenced page 65 of the agenda packet). Legal counsel confirmed prior conversations with the developers' counsel and said the developer has reviewed the proposed agreement.
Council members raised procedural questions about timing and the relationship between litigation and the subrecipient agreement; one council member said she believed the council was only supposed to discuss litigation status and not approve agreement language without a concrete project. Legal counsel explained that the grant funds were accepted before a subrecipient agreement was finalized and that the resolution to approve a subrecipient agreement would follow council discussion.
Councilmembers signaled consensus to direct legal to draft a resolution approving the subrecipient agreement for the next work session so the resolution and agreement can be scheduled for a legislative session vote. Finance and procurement staff emphasized that reimbursements are reimbursement-only and require receipts and departmental approvals.
