NextGen Board discusses outreach strategy, liaison network and OneDrive collaboration rules from city clerk
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Summary
Board members proposed building a distributed liaison network to gather input from colleges, young-professional groups and neighborhood organizations and received guidance from the city clerk on using a shared OneDrive document for collaboration without creating an ad hoc meeting; members also discussed modest social-media outreach to raise board
NextGen members discussed creating a distributed information and outreach network — asking each member to establish one or two regular contacts (for example, Arapahoe Community College student groups, Littleton Young Professionals, arts and culture organizations) — to broaden input on topics such as Geneva Village, downtown redevelopment and safer streets.
A board member said the goal is to create a low-effort set of contacts that can be queried when the board needs community perspective. The idea is not to substitute for public meetings but to provide quick, targeted feedback when staff or the board needs additional viewpoints. The group agreed the approach could be a slow build and operate in the background between regular meetings.
City staff relayed guidance from the city clerk about using a shared OneDrive/online document safely under Colorado’s open‑meetings rules. As read aloud by a staff member, the clerk’s instructions said: “The best way to allow this would be for you as the board liaison to create a document in OneDrive and give each member access to edit and comment on it. That document with comments can then be made part of the board packet of conversation. There should be strict instruction that while they can each edit and add comments, they should not directly respond to each other's comments. This can create an ad hoc meeting. Rather, leave comments and then discuss them during the public meeting.”
Members asked staff to confirm the clerk’s instructions and to set up a shared spreadsheet that board members can use to collect contact names, email addresses and meeting dates; staff agreed to share an editable version and to check with the clerk before broad use. Board members also discussed modest outreach via social media to raise awareness of NextGen’s work and noted the city communications team’s capacity limits.
No formal votes were taken; the board agreed to develop the contact spreadsheet and to follow clerk guidance to avoid creating an ad hoc meeting through document comment threads.
