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Council tables $613K change order for Raymond Community Park after extended budget and timing debate
Summary
The council debated a proposed change order totaling $613,160 for Raymond Community Park — including sod installation, irrigation piping and professional‑services extensions — and voted to table the item so Parks Board and CIP can further review sequencing, costs and funding before final approval.
The Prosper Town Council on Sept. 23 tabled consideration of change order No. 4 for the Raymond Community Park construction project after extended discussion about scope, timing and funding.
Town staff member Dan Baker presented the change order to the council, describing three principal elements: (1) sod installation for multipurpose fields and additional common areas (approximately $353,000); (2) additional irrigation piping and submersible pump-related piping to integrate a planned park well (about $81,752); and (3) professional‑services amendments and consultant extensions for Peak Program Value and Dunaway Associates to complete construction coordination and design for field lighting and well connections (roughly $108,000 combined). Baker told council the project has allocated just under $24 million so far and that, if approved, the change order would leave roughly $1.9 million available toward a future park well project. He said staff expects to advertise well bids if the council approves the change order and estimated a multi‑month lead time on pumps and a potential late‑spring/early‑summer well construction window.
Council members probed the funding math, sequence of approvals by the Parks Board and CIP subcommittee, and whether hydromulch credits were being returned accurately in pricing. Council members and the town’s procurement consultant, Chris Quadra of Peak Program Value, explained that some savings (about $18,000) resulted from a specification change to common bluegrass sod and that the pricing credits for hydromulch were validated against market estimates. Quadra also described the contractor selection process and defended competitive subcontractor yields.
Several council members said the project budget has grown since the original 2020 bond allocation and asked staff to improve coordination with the Parks Board and CIP before adding scope. After deliberation, Councilmember Marcus Ray moved to table the change order to the next meeting so staff could brief the Parks Board and provide clearer funding and sequencing information; Councilmember Jeff Hodges seconded. The motion carried unanimously.
No change order was approved Sept. 23. Staff said they will bring the item back following the Parks Board briefing and additional cost/bid information.
